Small and micro enterprises and individual merchants account for more than 90% of mainland enterprises, not only contribute to the economy, but also accommodate most of the employment, it is not an exaggeration to say that it is the foundation.
Less basic investment, short construction cycle, fast return on investment, flexible and flexible are the advantages of small and micro enterprises, but the drawbacks of small and micro enterprises are also obvious, and the small ability to resist pressure is an important problem. Therefore, controlling costs is more important for small and micro enterprises, especially during the epidemic.
The following describes how small and micro enterprises can operate in ERP management to save costs. Small business accountants or bosses can use it!
An overview
ErP management of industrial enterprises mainly involves the entry and exit of raw materials and finished products, the collection of material costs, and the unit price of the cost of finished products.
Only Aisino.A6's inventory accounting module is required to do this. It is very cost-effective for small and micro enterprises with relatively simple business.
Specific scheme: use A6 inventory accounting to process the inbound and outbound documents of raw materials and finished products of industrial enterprises, collect material costs, calculate production costs through cost allocation table or EXCEL table, and reverse the cost unit price of finished products into storage. The main documents are: purchase inbound list, material outgoing list, finished product warehousing order, sales outbound order, other warehousing order, other outbound order, etc.
2. Details of business process operations
1. Purchase into storage
Whether it is the procurement of raw materials, or the procurement of labor protection items, office supplies, etc., it is necessary to purchase warehouse receipts to record costs.
Operation: Aisino.A6 Inventory Accounting - Warehousing - Purchase Receipt. Fill in the documents.
If it is a free text invoice, the tax rate is selected 0, and if it is a special invoice, write the effective tax rate.
Note: Many small business documents do not require special approval, and can be set to automatically review after the documents are saved, which is more convenient.
2. Material out of the warehouse (picking)
The material warehouse list of industrial enterprises is generally the raw material picking out of the warehouse, and the cost of the finished product is mainly composed of material costs, labor costs, etc. The basic process is that after the enterprise purchases the raw materials, the production is carried out by the workshop picking, and the picking can be realized by using the material out of the warehouse.
Operation: Aisino.A6 inventory accounting - out of the warehouse - material out of the warehouse, record the quantity, the unit price is not recorded, the end of the month by the software reverse calculation.
The pricing method of raw materials of production enterprises is generally the average of the whole month, so after the material is recorded in the warehouse, the average unit price is calculated uniformly at the end of the month to obtain the cost.
3. Finished products into storage (focus)
After the production is completed, the finished product needs to be put into storage, how to obtain the cost? The cost composition of the finished product cost is basically divided into: direct material cost, indirect material cost, direct labor cost, manufacturing cost, auxiliary production cost, and other expenses. These costs and expenses are recorded in the daily production activities with an Excel table, and finally the cost unit price is calculated through the quantity, and written to the finished product storage list.
operate:
(1) Aisino.A6 Inventory Accounting - Warehousing - Finished Product Inventory Receipt, Only Enter quantity.
(2) Aisino.A6 Inventory accounting - processing - distribution of finished products, new distribution of finished products
Select the finished product inventory receipt that was previously entered, and enter the costs on the finished product allocation list, as shown in the figure, Aisino.A6 inventory accounting will automatically calculate the cost.
4. Cost recording method of finished products (focus)
Make an Excel table similar to the chart, record the costs incurred in the production cycle, and also get the cost of each finished product through the formula, so that there is no need to calculate the cost from the distribution of the finished product, and directly enter the cost into the finished product warehouse list.
5. Sell out of the warehouse
Products are made to sell.
Operation: Aisino.A6 Inventory Accounting - Outbound - Sales Outbound Receipt. According to the actual situation, enter quotation, unit price, tax rate and other data.
6. Inventory
Whether it is a production enterprise or a sales and warehousing enterprise, it is indispensable to take stock.
Inventory business can also be achieved only with Aisino.ERP inventory accounting, after self-inventory comparison of book quantity and inventory quantity, such as book > inventory, that is, inventory loss, it will be entered into other outbound orders. On the contrary, enter other inventory lists.
Operation: Aisino.A6 Inventory Accounting - Outbound - Other (In) Outbound Orders.
Book quantities can be obtained in a number of ways:
- Mobile app - there is an inventory inquiry function at the item office, which automatically displays the inventory of items under the warehouse;
- Inventory accounting - a summary account of receipts, receipts and deposits or a list of incoming and outgoing accounts;
- On either document page, items can be entered and inventories can be checked jointly.
7. Cost handling (focus)
The costs entered on the documents are estimated before the bookkeeping, and only the bookkeeping proves that the costs are finalized. The outgoing and incoming documents are recorded at the Inventory Accounting Office of Aisino.A6, which is also a prerequisite for its generation of financial documents. Therefore, after determining the cost of the purchase receipt, the material warehouse order, the finished product warehouse receipt, the sales warehouse order, the other outbound order, and the other warehousing order, it is finally necessary to record the account.
Operation: Aisino.A6 Inventory Accounting - Processing - Document Accounting
Remarks: For items denominated on a full-month average, documents also need to be re-established cost - Aisino.A6 inventory accounting - end-of-period - full-month average unit price calculation.
Iii. Summary
Industrial enterprises can easily produce ERP out and out of storage through the inventory accounting of Aisino.ERP. At the same time, you can also view various types of report data in inventory accounting, including outbound summary table, warehousing summary table, receipt and storage summary table, etc.
Only one inventory accounting function is used to meet all ERP in and out of the warehouse needs, which can be said to be very cost-effective for small and micro enterprises. After the development and growth of the enterprise, it is also possible to add modules, such as increasing production modules, to express more professional production scenarios, such as process dispatch, order dispatch, workshop management, etc.