After the demand review, the product needs to be managed to ensure that it can be launched normally. After that, we can use tools such as Gantt charts or TAPD to help us manage the project schedule to ensure that the project is delivered as planned.
This article focuses on the scheme design and process management stage in the project implementation, and the main content revolves around [project progress management], which is divided into:
- Overall description of project management: what it is, core objectives, applicable scenarios, and overall process
- The whole process of project delivery: what is the whole process and what are the task items?
- Methods of project management: (1) Basic version - Gantt chart (Excel or online document) (2) Advanced version - TAPD and other project management tools
1. Overall description of project management
Second, the whole process of project delivery
The purpose of project management is to track the whole process of project delivery, and ensure that the project is delivered smoothly according to the expected time, original budget and established quality through personnel management and time management in the process.
Therefore, before understanding how project management works, it is necessary to establish a comprehensive understanding of the entire project delivery process.
3. Methods of project management
1. Basic Edition - Gantt Chart (Excel or Online Document)
1. Gantt Chart, also known as Gantt Chart or Bar Chart, is a chart that shows the internal relationship between projects, progress, and other time-related system progress over time through bar charts.
2. How to use Gantt charts
- Define a time range: The Gantt chart should be a project with a start date and an end date. You'll need to identify all the important project tasks, listing the tasks that need to be completed and how long each task is expected to take.
- Add tasks with start and end dates: To effectively visualize your to-dos, make sure that each individual task has a specified start and end date.
- Clarify dependencies: For large projects, some tasks may need to be completed before others can be started. Visualizing the dependencies between these tasks in a Gantt chart can help keep the project running smoothly.
- Identify milestones: Unlike most tasks in the Gantt chart, milestones are fixed points in time and can be thought of as checkpoints, indicating that a significant amount of work has been completed.
3. Gantt chart is an example of project management
2. Advanced version - TAPD and other project management software tools
1. TAPD project management tool
It is an agile R&D collaboration platform developed by Tencent, which provides one-stop services throughout the agile R&D lifecycle. TAPD covers the entire process from product concept formation, product planning, iterative development, defect tracking to product release, helping teams collaborate efficiently and improve R&D efficiency
2. TAPD usage
- Create a project: Create a new project in TAPD and select an appropriate template based on your project requirements.
- Project Planning: Define project goals and develop a detailed project plan, including project milestones, key tasks, resource allocation, etc.
- Requirements management: Collect and analyze project requirements, build a requirements library, set priorities for tasks, and ensure that the team understands user needs.
- Task management: Split the project plan into specific tasks, assign them to team members, set deadlines, priorities, and owners of tasks.
- Collaboration and communication: With the collaboration function of TAPD, team members can communicate, exchange and share files in real time, improving the efficiency of cooperation.
- Progress management: Use TAPD's Gantt charts and progress reports to monitor project progress in real time and adjust plans and resource allocation in a timely manner.
- Resource management: Allocate resources in the project wisely, including personnel, equipment, and funds, to ensure that the team has sufficient support.
- Document management: Use TAPD's document management feature to facilitate team members to share and view project-related documents.
- Agile development support: TAPD supports agile development frameworks such as Scrum or Kanban to help teams respond to changes and needs and adjust project plans in a timely manner.
- Reports & Analytics: Generate reports and charts to monitor project health and resource utilization, and evaluate project performance.
3. Examples of TAPD use
(1) Create a project & invite project members
(2) Edit the event: set the responsible person, start and end time, priority, and check items
(3) Set events according to the project process:
Events are categorized by key milestones: planning, under review, under development, under testing, under acceptance, and online
If it is overdue or blocked, the status can be marked systematically or manually, so that the project manager can adjust the resource allocation in time according to the circulation status and stay time
(4) Setup documents (optional):
You can summarize and upload project-related documents, such as requirements documents, test case documents, system design solutions, etc
Fourth, summary
This article contains an overview of project management: what it is, core objectives, applicable scenarios, overall process, description of the whole process of the project, and an introduction to project management tools.
This article was originally published by @刘一手 on Everyone is a Product Manager. Reproduction without the permission of the author is prohibited.
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