In the course of handling documents, handling affairs, and holding meetings, the staff members of government organs and units often form some work habits. Pufa Jun reminds: good habits help to increase work efficiency and improve work ability, while bad habits may cause work mistakes and even lead to the consequences of leakage of secrets, which need to be paid close attention to.
Office behavior is casual
It is very easy to cause leakage
01 Mobile phone software can be used at will
In an important conference service guarantee work, the confidentiality department found that Du, a staff member of a unit in City A, used mobile phone image and text recognition software to upload and identify a confidential document involving the guarantee of conference activities, and immediately organized a verification. Further investigation found that in the past two years, Du has used mobile phone image recognition software to upload and identify a number of working documents, 8 of which are classified documents. It turned out that Du, as a staff member of the unit's office, often had to go to the higher-level unit to read documents and excerpt relevant spiritual requirements, and convey or handle them after he returned. In order to save trouble, instead of copying the documents in a notebook, he directly used his mobile phone to take pictures, and used image and text recognition software to convert them into text for use in subsequent work. At first, he only photographed non-classified documents, but later, even classified documents were habitually photographed. At the same time, the relevant departments were negligent in supervision, and Du often had no one to supervise when he read the documents, resulting in many leaks of secrets that no one knew, which almost caused passivity in the preparation of major conference activities. After the case occurred, Du was given a major demerit.
02 Confidential carriers are placed at hand
Lin, the person in charge of a department in Unit B, often receives personnel from other units due to his work, and some of them are also from non-party and government organs and non-secret-related units. But at work, Lin is used to stacking confidential documents on his desk and not locking them in the security cabinet. One day, Tang, the person in charge of a company, went to Lin's office to discuss work, during which Lin received a call to deal with other affairs temporarily, so he left the office. Tang had nothing to do, so he casually flipped through the documents on the table and found that a confidential document involved the business content of his company. As a member of a private enterprise, Tang has never received confidentiality education, nor does he have any sense of confidentiality, so he picked up his mobile phone and took pictures of the documents and sent them to his colleagues, causing a leak of secrets. After the case, Lin was given a government affairs warning, and Tang was also criticized and educated.
03 Confidential documents are printed casually
During a confidential inspection, the inspectors found that there were multiple copies on the desk of a centralized office in Unit C, and although the secret mark was covered when the copying was made, it was very likely that the secret was involved in the content, and the inspectors also confirmed this after checking the originals. After inquiry, it was found that the person who copied the documents was He X, a staff member of the unit, and every time he borrowed a confidential document from the confidential room to read it, he habitually made a copy of it for the convenience of using the document in the future. At the same time, when copying, they cleverly cover up the secret mark, thinking that this will not be "wrong". During the computer inspection of He, the staff also found that he used his mobile phone to take pictures of the first pages of a number of classified documents and sent them to the leader through instant messaging tools. It turned out that He was responsible for the comprehensive operation of documents, and the daily receipt of documents needed to be reviewed by the leaders, but the leaders worked in another building, and for convenience, He often took pictures of the first page of the documents and sent them to the leaders for review using instant messaging tools. After the incident, He was dismissed, and his leader was also given organizational treatment.
04 Confidential manuscripts are marked as you like
In 2021, the relevant departments found that a very sensitive confidential document was rapidly disseminated on the Internet, causing passivity to related work. After investigation, Fang Mou, a staff member of Unit D, attended a confidential meeting of the superior unit with the leader, and sorted out the meeting minutes as required. In accordance with the requirements of classified management, the minutes of the meeting should be determined to be classified as a state secret, and Fang X was well aware of this. However, in the process of drafting classified documents, it is customary to mark the classification mark only when the official draft is finally submitted, and the process draft is not marked, and this meeting record is no exception. When Fang drafted it and printed it out to prepare for proofreading, he left the unit because of something at home, so he casually put the meeting minutes on his desk. When colleague Yuan came to Fang's workstation to find other materials, he saw that the relevant content of the meeting minutes was the hot spot in the industry at that time, because there was no secret mark on the meeting minutes, Yuan, who had a weak sense of confidentiality, took pictures of the meeting minutes and sent them to the WeChat group, which was forwarded on a large scale on the same day, resulting in a leak. After the case, Yuan was sentenced to 1 year in prison and 1 year of probation for the crime of intentionally leaking state secrets, and Fang was given a demerit.
05 Confidential meetings are casually recorded
At the beginning of 2022, the relevant departments found that the day after a confidential meeting in a certain province was held, important confidential information of the meeting was transmitted in the WeChat group. After investigation, when Li Mou, a staff member of unit E, participated in the meeting, he brought in a voice recorder in violation of regulations, recorded the content of the meeting, and used voice recognition software to convert it into a document for editing, and sent it to the unit's WeChat work group. Investigators also found that Li's non-classified computer still contained more than 10 transcripts of various meetings in the province, some of which were classified meetings. It turned out that this was not the first time that Li had done this, and every time he attended a meeting, he used a voice recorder to record without authorization and converted it into a document for preservation, which has become a work habit, and confidential meetings are no exception. After the case, Li was given an intra-party warning.
An in-depth analysis of the reasons for the occurrence of the above cases seems to be behavioral habits, but in the final analysis, it is a weak sense of confidentiality and a lack of law and discipline. The responsible personnel have not truly realized the importance of strictly abiding by work discipline and confidentiality discipline, and have not really realized the serious consequences that may be caused by bad work habits; they have not developed a rigorous and meticulous style of work in their daily work, and even when handling matters involving secrets, they have "done as they please," making violations of the law "commonplace" until the consequences of leaking secrets have been caused.
Strengthen publicity and education
Pay attention to daily cultivation
Thousands of miles of embankment, collapsed in the anthill. It is only a matter of time before seemingly inconspicuous little things accumulate and cause serious consequences. Party and government organs, secret-related units, and their staff members shall earnestly attach importance to the cultivation of good work habits and adopt positive and effective measures to plug all loopholes in the loss and leakage of secrets.
Pay attention to the formation of daily behavior habits. In order to develop good secret-guarding habits, the functionaries of government organs and units must truly attach importance to the importance of abiding by laws and regulations on secret-guarding ideologically, profoundly understand that to do a good job of secret-guarding work, they must focus on ordinary times and start from little by little, truly understand the serious nature of bad work habits and the serious consequences that may be caused, and firmly establish the "bottom line" of confidentiality ideologically, so that they can stay away from the "red line" of leaking secrets in their behavior.
Create a strong culture of confidentiality. Organs and units shall strengthen publicity and education on secrecy, not only to carry out special secrecy training on a regular basis, but also to start with the creation of a daily working environment, and to form a strong secrecy atmosphere in the unit in which all systems are implemented and all requirements are complied with through methods such as "small secrecy signs" and "micro-reminders of secrecy";
Resolutely put an end to "first-time" violations. Violations of confidentiality often begin with an "indifferent" attitude, a "harmless" mistake, and a "blameless" self-paralysis, and once an act has a beginning, it may be out of control. In particular, young comrades who have newly joined the company should pay more attention to cultivating a rigorous and meticulous work style, develop good work habits of strictly abiding by rules and disciplines, and never do anything because of "small things" and resolutely "keep out" bad behavior and habits.
Timely self-examination to eliminate hidden dangers. The relevant responsible comrades of government organs and units and their internal departments shall promptly learn about the compliance of their units and departments' personnel with confidentiality provisions, and ensure that they are regularly supervised and reminded, and that they should promptly stop and correct any bad behavior and habits, especially violations, that are discovered, so as to nip in the bud the hidden danger of leaking secrets. The staff members themselves should also carry out regular self-examinations in accordance with the relevant standards for confidentiality self-examination and self-assessment, resolutely prevent an accidental violation of the law from turning into a bad habit, and earnestly build a strong line of defense for the security of state secrets.
Source: Guangzhou Confidentiality, "Confidential Work", "Beijing Changping" WeChat public account
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