Gantt charts are an intuitive project management tool that helps us clearly show task scheduling, time management, and project progress. Here are the detailed steps to develop a project plan using Gantt charts:
1. Create a project: First, create a new project in the schedule modem, and set the project's time, working day and other parameters. Based on the actual situation of the project, you can select Saturday and Sunday as working days, and set the priority and grouping of the project.
2. Gantt Chart: The Gantt Chart of Progress Cat is a powerful project management tool, which contains key information such as coding abbreviation, task name, start time, end time, progress, pre-tasks, milestones, owners, and to-do items (TODO). With the Gantt chart, you can intuitively understand the overall progress of the project and the execution of each task.
3. Goal decomposition and task allocation: In the Gantt chart, you can organize tasks through hierarchical division, select tasks and indent them to the right, so that the task will become a subtask of the previous task. When breaking down tasks, make sure that the tasks are of the right granularity and that each task is responsible for one person as much as possible.
4. Determine the task time: Estimate and set the start and end dates of each task based on expert opinions, previous experience or discussions with project members. Breaking down tasks into smaller, more specific subtasks helps to estimate the time required for each part more precisely and reduces the likelihood of omissions or duplicates.
5. Set task milestones and pre-tasks: Milestones are important nodes in the project, marking the completion of deliverables, so milestone tasks should be specially marked in the Gantt chart; pre-tasks are tasks that need to be completed before other tasks start, and effectively identifying and managing pre-tasks is crucial for the success of the project, because they help to ensure that the logical sequence of work is adhered to, avoiding waste of resources and delays.
6. Monitor project progress: Use Gantt charts to manage the entire cycle of the project in real time. By looking at the Gantt chart, you can see the overall progress of the project and the completion of individual tasks. If you're managing multiple projects, you can also see the progress of all projects, how much time is left, and whether they're overdue in the project list.
7. Task progress update and feedback: Project members can complete tasks and generate feedback through progress cats. After completing the task, the Gantt chart automatically calculates the progress of the project. In addition, you can use a to-do list (TODO) to move tasks forward. Double-click the task progress bar in the Gantt chart to pop up the task setting details pop-up window, assign a to-do list to a member and save the Gantt chart, and the assigned member will see their corresponding to-do list.
8. File management and data protection: Progress Cat also provides a file upload function, you can upload relevant documents according to the needs of the project, and ensure the security and traceability of data.