At present, in work and life, we often hear questions about some common ways of working, such as making lists, making details, filling in forms, setting up accounts, and leaving traces. Some people think that these practices are formalism and have no practical meaning. However, I believe that this view is biased, and it is necessary to take a more comprehensive view of the meaning and value of these ways of working.
First of all, the work methods of making lists, making detailed statements, filling in forms, building accounts, and leaving traces can improve the standardization and efficiency of work. By clarifying and refining the work content, we can have a clearer understanding of the specific requirements and steps of the task and avoid omissions and mistakes. Filling in the form and setting up the ledger can record the process and results of the work, which is easy to track and manage. Leaving traces can provide a basis for future review and evaluation, and help ensure the quality of work and the clarity of responsibilities.
Second, these ways of working also facilitate the transfer and sharing of information. In a team or organization, clear listing and refinement can help each member understand their responsibilities and priorities, and avoid duplication of effort and misunderstandings. Filling out forms and creating ledgers can centralize information and facilitate communication and collaboration among team members. Leaving traces allows later generations to better understand what they have done before, and avoid repetitive groping and mistakes.
However, we cannot ignore the problems posed by formalism. Focusing too much on the form and ignoring the substance of the work will lead to cumbersome procedures and superficial work, resulting in reduced work efficiency and waste of resources. Therefore, in practice, we should pay attention to the combination of form and substance to ensure that these working methods truly serve the quality and effectiveness of the work.
The key to avoiding formalism is to properly understand and apply these ways of working. Inventory and refinement should be based on an in-depth understanding and analysis of the work, rather than simply listing and piling it up. Filling out forms and creating accounts should focus on true and accurate information records, rather than random filling in for the purpose of preparing for inspections. Leaving traces should also be meaningful and provide valuable references and reflections for the work.
It is also important that managers and leaders should play the role of correct guidance, and should emphasize the substance and effect of the work, rather than pursuing excessive formal perfection. At the same time, we should believe in employees and give them a certain degree of autonomy and flexibility, so that they can give full play to their initiative and make reasonable adjustments and innovations according to the actual situation!