Recently, there have been several companies in the past in the consultation I have a question about the monthly meeting, they are very confused, why our meeting is always nothing to say, not open and not ok, very embarrassed, Xiaobian shared with you, each company has a variety of levels of meetings, to here to store management monthly meeting as an example to elaborate.
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Invalid meeting
1. There is no preparation for the meeting, and the time is uncontrollable: the theme of the meeting, the content that needs to be discussed, and the content that needs to be of the same frequency should be notified to the participants in advance, especially the seminar part, so that everyone can read the relevant materials in advance and be ready to participate in the meeting. Otherwise, it can only be a suggestion on the spot, and it is not fully considered, and it is difficult to implement it in the end.
2, a long meeting, a sense of disgust: if the company is not very good at meetings, or need time to make up, if you will, you must try to control the meeting time, this is also related to the preparation before the meeting.
3, the meeting of a word: managers should be good at prying open everyone's mouth, often the master is in the folk, everyone is an active participant, it is possible to have the same frequency, the people who do not participate in it are either spectators or commentators, the watchers cannot integrate into the team, and the commentator's mentality is often not good.
4. There is no record of the meeting, and it cannot be tracked after the meeting: all participants must take notes, implement the things they are responsible for one by one after the meeting, and at the same time require that there be a meeting record on the whole, which can be tracked by special people and avoid ridicule.
5, the meeting to say the request as hope, give each other face: when it comes to specific issues, it is not painful or itchy, and it will be repeated in the future.
6, the meeting is not decided, the face is not ok, the line is fruitless: half a day of discussion, either no specific conclusions are reached, or there is no specific action, or there is no responsible person, or there is no completion of the target....
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Purpose of the meeting
1. Review and summarize, precipitate experience:
When the manager of the A store in the process of reporting or questioning, on the surface is talking about the A store, in fact, it is about all the stores, and under this kind of meeting for a long time, the store managers can naturally grow. So remember one sentence, all meetings are training;
2. Reach consensus and unify thinking:
All meetings are training, all training should be the training of corporate culture, only the team that agrees with the corporate culture is the real team, only if it is recognized first, can we reach a consensus, the strategy will be effectively implemented, the state of positive energy will be transmitted down one level, the impact on the team is positive, afraid of superficial recognition, the heart does not accept, this state of influence must not be more than him personally, but will take the overall team to the side;
3. Brainstorm and form a strategy:
Under normal circumstances, the team will be full of fighting spirit after the meeting, but it is not simply a cheer, but it should be a specific method, or example, or support, or decentralization, etc. to the team, and finally to reach a consensus;
4. Convey the message, and the order prohibits:
The important things of the company must be unified, and the unified publicity or summary at the conference is in place at one time.
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Organization of meetings
1. Pre-meeting notification: If you want employees to pay attention to the meeting, start from the formal meeting notice, and refer to the following figure for details.
2. Preparation before the meeting: Each store manager designates an inquirer, and all participating store managers prepare the monthly report in advance, and send it to the inquirer in advance to make advance preparations to ensure the efficiency of the meeting.
3. Monthly report filling: First of all, the summary of the previous month: including the performance completion, profit situation, performance growth rate, performance analysis of each dimension by time period, brand, personnel, turnover formula key indicators, etc., standardized landing situation, team situation, team training/implementation of teaching, customer complaints, cooperation with other departments/stores, self-growth, the implementation of the company's important work, etc., followed by this month's work plan, around performance improvement, team training, daily store affairs, standardized implementation landing, self-growth, Assistance is needed to develop strategies and action plans in multiple dimensions. Write the monthly report within the specified time and send it to the meeting organizer and inquirer for early review. Whether complex or simple, each company/department should summarize its own set of monthly report templates + challenge logic.
4. Division of labor: Each meeting should have several key positions, the host should grasp the rhythm of the meeting, the recorder is responsible for the overall record of the scene, the discipline committee is responsible for the whole discipline, and the logistics is responsible for various services in the process of the meeting.
Meeting discipline: no rules, no squares, the basic embodiment of the professional quality of the disciplined team.
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Meeting flow and content
1. Preparation for the meeting: The conference team personnel arrive ten minutes in advance, debug the projector, computer, page turning pen, prepare the materials used in the meeting such as whiteboard, whiteboard pen, white paper, conference room layout, etc., to ensure that the meeting can start on time.
2, corporate culture: the mechanism can not solve the problem with corporate culture to solve, culture can not solve the problem with the mechanism to solve, the landing of corporate culture, must be continuously repeated, repeated and repeated.
3, important things to publicize: for example, the company made a major decision, modified a certain mechanism, etc., and then unified at the meeting, the core purpose is to express attention, and the same frequency, but if the design to sensitive issues, you must communicate privately in advance before the meeting.
4. Review of the task card of the last meeting: Review the resolutions at the site of the last meeting one by one to see how the landing situation is, if it is not completed, how to implement it next.
5. The reporter reports:
- The manager of the no. 1 store will explain according to the monthly report PPT filled in.
- Everyone questioned the No. 1 store manager: First of all, the inquirer did the inquiry work on the report of the No. 1 store manager, dug deep into the summary of the last month or the plan of the no. 1 store manager, and gave suggestions, such as management, staff teaching, performance improvement strategy and execution, etc., especially the content of the data analysis part, please refer to the "data analysis to do this - let the store performance double" and then the other participants will supplement the no. 1 store manager, involving decision-making issues, and finally by the person in charge to supplement or make decisions;
- No. 1 store manager summary: only if you understand, it is possible to implement in place, but everyone's understanding ability is different, I must summarize everyone's suggestions or the resolution of the person in charge, and explain the next adjustment plan to ensure that the upper and lower frequency;
6. The managers from the 2nd to the Nth number report one by one + question + summarize: repeat the actions of the store manager of the 1st store;
7, the task card review and issuance: the on-site recorder remembers the meeting record task card, such as before the * number, receive ** department ** out of a ** plan, and issued to each store to implement, the scene one by one over again, and then screenshots issued to the relevant personnel, as shown in the following figure, special attention: each month's meeting records are uniformly saved, there are unclear things, there is evidence to check.
8, the meeting summary: there are many managers like to finally do their own summary, the first point ..., the second point ..., the N point ..., their own speech is particularly high, the final team implementation is not particularly good, it is best to designate the people who want to train or let the participants speak and summarize, and then randomly select people for retelling, which not only increases everyone's sense of participation, but also cultivates talents. Finally, the meeting was declared closed.
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Other content
1. Conference control:
The speed of the meeting rhythm directly affects the effect of the meeting, in the specified time, around the theme of the full discussion, for the host has certain requirements, when the agenda is too fast and stays on the surface, organize everyone to think deeply, when the agenda is too slow, generally is off topic, caused by the imagination, it is necessary to pull back to the theme in time.
2. Follow-up of meeting execution:
In accordance with the requirements of the meeting, each participant implements the work plan, and the overall task card is generally followed up by the general manager or designated person to understand the progress of each task, and if difficulties are encountered in the actual work, it is necessary to provide help and coordination in time, major problems, and timely feedback to the superior.
3. Rich content:
Personnel are rarely concentrated once, so many companies take advantage of this time, will fix a theme sharing link in the monthly meeting, and at the same time commend outstanding stores and individuals, such as stores and personal performance champions, runners-up, third runners-up, cultural pacesetters, service pioneers, teaching pacesetters, etc. to issue honorary certificates, mobile red flags, bonuses, etc. The award ceremony must let the award-winning partners speak, which is particularly good for creating a good development atmosphere. If the organizational ability is strong, you can add the sharing of poor stores, and the last three are charged every month to share, the pressure of the store manager is also relatively large, and he will find a way to do a good job. The commendation meeting can be held separately or in conjunction with the monthly meeting, depending on the situation of each enterprise.
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Meetings are effectively closed-loop
Meetings are not only meetings, but also an important means of team training, cultural transmission, and the same frequency. Meetings must be an effective closed loop;
Preparation before the meeting is the basic condition for a good meeting, control during the meeting is the key to a good meeting, follow-up after the meeting is an important guarantee for the results of the meeting, so that the cycle begins, the company's organizational ability, management ability, and the comprehensive ability of the team can be effectively improved.
All formal meetings of the company should have corresponding processes and norms, and form mechanisms, such as store-level morning meetings, evening parties, handover meetings, weekly meetings, monthly meetings, customer analysis meetings, book sharing meetings, company-level business meetings, promotion speeches, skills PK competitions and so on.
painted eggshell:
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