The complete bidding process is 13 steps! It is recommended to collect

author:Yicheng management
The complete bidding process is 13 steps! It is recommended to collect

Whether you are in the construction unit, construction unit, or bidding agency, it is very likely that you have only experienced one part of the complete bidding process for bidding. Today, we will share the most complete bidding process and steps in history.

Bidding and bidding is a transaction method in which the initiator of the transaction activity announces the characteristics of the subject matter and part of the transaction conditions within a certain range, evaluates the quotations and plans submitted by multiple respondents in accordance with the rules and procedures determined in accordance with the law, selects the transaction subject and determines all the transaction conditions. According to the degree of openness of competition, it is divided into two ways: open bidding and invitation to bid.

First, the tenderer preparations

1. Project approval

(1) Submit the project proposal The main contents are: the necessity of the investment project, the preliminary idea of the proposed scale and construction site, the preliminary analysis of the resource situation, the construction conditions and the cooperative relationship, the investment estimation and financing plan, the preliminary evaluation of the economic and social benefits of the general schedule of the project, etc.

(2) Prepare the pre-feasibility study and feasibility study report of the project and submit the main contents are: the corresponding national and local policies, the existing construction conditions and construction needs of the unit; the feasibility and necessity of project implementation; market development prospects; technical feasibility; feasibility of financial analysis; Benefit analysis (economic, social, environmental), etc.

2. Application for construction of construction projects

The tenderer shall register and apply for construction with the construction administrative department of the engineering trading center with the approval of the project.

3. Bidding qualifications of the construction unit

(1) There are business premises and corresponding funds engaged in bidding agency business

(2) There is the corresponding professional force that can prepare bidding documents and organize bid evaluation

(3) If you are not qualified to organize the bidding on your own, the tenderer has the right to choose the bidding agency and entrust it to handle the bidding matters. No unit or individual shall designate a bidding agency for the tenderer in any way.

4. Handle the transaction certificate The tenderer holds the registration form for construction in the engineering trading center for transaction registration.

Second, the preparation of pre-qualification, bidding documents

1. Preparation of prequalification documents and content of prequalification documents

Prequalification application letter, identity certificate of the legal representative, power of attorney, basic information of the applicant, financial status statement in recent years, similar projects completed in recent years, construction and newly undertaken projects, litigation and arbitration in recent years, and other materials.

2. Prepare bidding documents

(1) The content of the bidding documents Tender announcement, invitation to bid, instructions to bidders, bid evaluation methods, contract terms and formats, bills of quantities, drawings, technical standards and requirements, and bidding file formats.

(2) Precautions for the preparation of bidding documents

1) Clarify the document number, project name and nature;

2) bidder qualification requirements;

3) the timing of the offering documents;

4) Submission of bidding documents method, place and deadline. The bidding documents should clarify the way in which the bidding documents are submitted, whether they can be mailed, and whether they can be telex. Where and when the tender documents should be delivered

5) requirements for the preparation of bidding documents

The contents include: the tender letter and the appendix to the tender letter, the identity certificate or power of attorney of the legal representative, the bid bond, the bill of quantities that has been priced, the construction organization design, the project management agency, other materials, and the qualification review materials.

(1) the language of the bidding;

(2) the composition of the bidding documents;

(3) Binding of bidding documents;

(4) the style and signature of the bidding documents;

(5) Bidding quotation;

6) Validity period of bidding

The bidding documents should be based on the situation of the project to clarify the validity period of the bid, should not be too long or too short. In case of special circumstances, that is, the bid cannot be awarded due to various reasons after the bid is opened, the executive agency and the purchaser must request the bidder to extend the validity period before the expiration of the original bid. Such requests and responses must be submitted in writing. The bidder may refuse such a request from the executing agency and the security deposit will not be forfeited.

7) Sealed submission of bidding documents

(1) The bidder shall seal and submit it according to the requirements of the bidding documents. For example, sometimes the executive agency requires the bidder to seal all the documents including "price documents", "technical and service documents" and "business and qualification documents" together, and sometimes they will be sealed separately and submitted separately as needed, which depends on the actual situation, but must be specified in the bidding documents;

(2) The bidder shall ensure that the seal is intact and stamped with the seal of the bidder's unit and the seal of the legal representative, so that the sealing of the documents can be checked before the bid is opened.

8) Scrap the standard

Those who fall under the following circumstances will be disposed of as invalid labels:

(1) The delivery time of the bidding documents has exceeded the specified bidding deadline (fairness and impartiality);

(2) The bidding documents are not bound and sealed as required;

(3) Failure to affix the official seal of the bidder and the seal of the legal representative and authorized representative, and the power of attorney of the legal representative is not provided;

(4) The bid bond is not submitted or the amount is insufficient, and the form of the bid bond does not meet the requirements of the bidding documents and the deposit, remittance and the bidder's bank are inconsistent;

(5) The validity period of the bid is insufficient;

(6) The qualification documents are incomplete;

(7) Bidding beyond the scope of business;

(8) The bidding goods are not produced by the bidder itself and the manufacturer's authorization and certification documents are not provided;

(9) When using joint bidding, failure to provide proof of the obligations of the joint parties;

(10) The main parameters in the technical specifications are not met and the tender announcement is issued beyond the range of deviation.

3. Publish prequalification announcements

1. The content of the preparation of the prequalification announcement includes: bidding conditions, project overview and bidding scope, prequalification, submission of bidding documents, acquisition of bidding documents, bidder qualification requirements, etc.

2. Publish the tender announcement on the website of the engineering trading center. The media released are "China Daily", "China Economic Herald", "China Construction News" and "China Procurement and Bidding Network", and the effective time for the tender announcement to be published in the media or website is 5 working days.

4. Pre-qualification

1. Sell prequalification documents

2. Accept the prequalification application of the bidding unit

3. Pre-qualify potential bidders

(1) Accept prequalification documents

(2) the formation of the prequalification committee by the tenderer to set up a review team, including financial, technical personnel.

(3) Evaluation procedures

1) Preliminary examination of the prequalification documents for completeness, validity and correctness of the pre-qualification.

2) Detailed review of business licenses, enterprise qualification levels, etc. Financial aspects: whether there are sufficient funds to undertake the project. Bidders must have a certain amount of liquidity. Construction experience: whether you have undertaken similar projects, especially construction projects with special requirements; The number and scale of projects constructed in recent years. Personnel: whether the quantity, work experience and ability of the bidder's engineering technology and management personnel meet the requirements of the project.

3) Equipment: whether the construction equipment owned by the bidder can meet the requirements of the project.

(4) Clarification The review committee requires the applicant to explain in writing the ambiguities in the prequalification documents. Scope: Written clarification or clarification of unclear content in the application documents; The clarification or explanation of the applicant shall not alter the substance of the application documents and be an integral part thereof.

(5) Methods Generally, the evaluation method will be specified in the announcement, and the evaluation method is generally composed of the qualification system and the limited quantity system.

(6) Review report After the review committee completes the review, it determines the list of applicants who have passed the prequalification and submits a written review report to the tenderee. If the number of applicants through detailed examination is less than 3, the tenderer shall reorganize the prequalification or no longer organize the prequalification and adopt the post-qualification method for direct bidding.

(7) The list of applicants who have passed the review is determined by the name of the applicant who has passed the review is generally determined by the tenderer according to the provisions of the review report and qualification evaluation documents.

4. Issue an invitation to bid

5. Sell bidding documents and Q&A and addendum

1. Sell the bidding documents

Sell bidding documents, drawings, bills of quantities and other materials to qualified bidders. From the date of sale of bidding documents, drawings, bills of quantities and other materials to the date of cessation of sale, it is five working days. The tenderer shall give the bidder a reasonable time required to prepare the bidding documents, the shortest shall not be less than 20 days, generally for insurance, from the date of issuance of the bidding documents to the date of submission of the tender documents for 25 days.

2. On-site survey and pre-bid meeting of the project before the bid opening

(1) Survey Organize the on-site survey of each bidding unit, and shall not organize a bidder to conduct on-site survey separately or separately.

(2) Pre-bid meeting All bidders have questions in the bidding documents and in the process of on-site survey, and the Q&A process is carried out in the pre-bid meeting.

3. If the addendum to the tenderer makes necessary clarifications or modifications to the bidding documents issued, it shall notify the bidder in writing at least 15 days before the deadline for submitting the bidding documents required by the bidding documents, and the content of the answer is part of the bidding documents.

6. Receive the bidding documents

Receive the bidder's bid documents and bid bond to ensure the tightness of the bid documents.

7. Draw bid evaluation experts

Within two hours before the bid opening, the bid evaluation experts will be selected in the corresponding professional expert database, and the tenderer will send a representative (with the corresponding professional title above the intermediate level) to participate in the bid evaluation.

8. Bid opening

1. Time and place

The time is the time specified in the bidding documents, and the place is the Engineering Trading Center.

2. Sign-in of participants

Tenderers, bidders, notary offices, supervision units, discipline inspection departments and other participants sign in.

3. Inspection of the tightness of the bidding documents

When the bid is opened, the bidder or its elected representative shall check the sealing of the bidding documents, or it may be inspected and notarized by a notary public entrusted by the tenderer.

4. Preside over the singing.

5. Record the bid opening process and archive it for future reference.

9. Review of bidding documents

1. The bid evaluation committee is formed

The bid evaluation committee is composed of experts and representatives of the tenderer, generally by the representative of the tenderer as the director of the committee, and the experts are drawn by the tenderer in the expert database before the bid is opened, and the expert information needs to be kept confidential. There is a "principle of recusal" for its experts.

2. Evaluation criteria are prepared

(1) the staff and judges to prepare the staff to the judges to issue the bidding documents and bid evaluation related forms, the judges familiar with the general situation of the bidding project, the main content of the bidding documents and the evaluation methods and standards and other content and clear bidding purposes, the scope and nature of the project and the main technical requirements and standards and commercial terms in the bidding documents.

(2) According to the bidding documents, the bidding documents are systematically reviewed and compared.

3. Preliminary review

(1) Identification of the conformity of the bidding documents

1) Validity of bidding documents

2) Completeness of the bidding documents

3) Consistency with the bidding documents

(2) For the questioning of the bidding documents, the bidder shall be required to give an explanation and clarification in writing.

(3) The relevant circumstances of scrapping the bid shall be consistent with the bidding documents and relevant national regulations.

4. Detailed review

(1) Staff work Bid evaluation assistance staff to assist in the calculation, review and summary of the judges' evaluation scores for each bid.

(2) Evaluation process

1) technical assessment of the feasibility of the construction plan, the reliability of the construction schedule, the assurance of construction quality, the supply of engineering materials and machinery and equipment skills in line with the design technical requirements, the bidding documents in accordance with the provisions of the tender documents to submit the proposal for technical review.

2) Business evaluation The main content is to review the correctness of the calculation of all quotation data, analyze the reasonableness of quotation data, and evaluate the business of the proposed plan.

3) Clarification of the bidding documents The bid evaluation committee may meet with the bidder to clarify its bidding documents, raise questions orally or in writing, and ask the bidder to answer, and then within the specified time the bidder formally replies in writing, and the clarified and confirmed questions must be formally signed by the authorized representative and as an integral part of the bidding documents.

5. Bid evaluation report

(1) The content of the report mainly includes the basic information and data table, the list of members of the bid evaluation committee, the bid opening record, the list of bids that meet the requirements, the description of the scrapped bid, the bid evaluation criteria, the bid evaluation method or the list of bid evaluation factors, the list of scoring comparisons, the ranking of the evaluated bidders and the minutes of clarification and correction.

(2) The bid evaluation report shall be signed by the members of the bid evaluation committee.

(3) Submit a written bid evaluation report and dissolve the bid evaluation committee.

6. Recommend the winning candidates

The winning candidates recommended by the bid evaluation committee shall be limited to 1~3 people, and the order shall be indicated.

10. Calibration

The bid evaluation results shall be publicized on the website of the Municipal Engineering Trading Center, and the publicity time shall not be less than three working days.

11. Issue a notice of winning the bid for the construction project

1. Issue a notice of winning the bid

2. Preparation for negotiation

1) Composition of negotiators.

2) Pay attention to the data collection of related projects.

3) Specific analysis of the subject of the negotiation and its situation Clarify the content of the negotiation, and either party has no room for bargaining on the terms established in the contract, which are free of disputes, ambiguities, loopholes and related defects.

4) Draw up a negotiation plan.

12. Contract negotiation and signing before signing

1. Pre-signing contract negotiation

Conduct negotiations at the agreed place, and in the process of negotiation, it is necessary to win the initiative, not to be too conservative and aggressive, pay attention to body language, voice and tone, correctly control the negotiation agenda, talk about problems from the perspective of the other party, and implement the principle of benefiting others and harming others.

2. Signing

The tenderer and the winning bidder shall sign the contract within 30 working days after the notice of winning the bid is issued, and submit the performance guarantee.

13. Return the bid deposit

Within 5 working days after signing the contract between the tenderer and the winning bidder, the bid deposit shall be refunded to the winning bidder and the bidder who has not won the bid.

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