01
Confidential meetings and events
Confidential meetings refer to meetings held by various units on topics, contents or documents involving state secrets or important core business secrets of enterprises or a large number of sensitive trade secrets.
Secret-related activities refer to activities organized by various units and important secret-related units that involve state secrets or important core business secrets of enterprises or a large number of sensitive commercial secrets.
02
The confidentiality management of secret-related meetings and activities shall be managed in accordance with the principle of "whoever hosts, who is responsible", and clarify the responsibility for the confidentiality management of secret-related meetings and activities.
03
The organizers of secret-related meetings and activities shall, on the basis of the degree of confidentiality involved in the meetings or activities, formulate a work plan for secrecy, clarify specific secrecy measures, and designate special personnel to be responsible for supervising and urging implementation.
04
Secret level setting
The organizers of secret-related meetings or activities shall determine the classification level of meetings and activities on the basis of the highest level of confidentiality of meetings or activities, such as the theme, content, documents, or materials involving state secrets or commercial secrets. Meetings and activities involving core confidentiality or a large number of sensitive matters that are particularly important to the enterprise can be managed with reference to secret-level meetings and activities.
05
The organizers of secret-related meetings and activities shall, on the basis of the degree of confidentiality of meetings and activities and the needs of their work, determine the scope of participants, review the qualifications of participants, register the names, units, and positions of participants, and preserve relevant materials.
06
Meetings or activities involving secrets shall be strictly controlled over the scope of participants, and it is strictly forbidden for persons outside the scope of knowledge to participate or others to participate on their behalf.
07
Confidentiality Requirements
The organizer or department shall conduct confidentiality education for participants (including non-voting personnel and work and service personnel), requiring participants to properly manage secret-related documents, materials, and other secret-related carriers, and must not record, record, photograph, take pictures, and excerpts without authorization, and must not copy secret-related documents and materials without authorization.
08
The organizers of secret-related meetings and activities should, in accordance with the requirements of the organizers, provide a safe and confidential environment, facilities and equipment, conduct confidentiality education for staff, clarify their confidentiality responsibilities, and require them to do a good job in ensuring confidentiality services.
09
The secrecy offices of each unit are responsible for reviewing the work plan for the secrecy of secret-related meetings and activities, supervising and inspecting the implementation of the secrecy work of confidentiality-related meetings and activities, and providing the necessary technical service guarantee for security and confidentiality.
10
Security and confidentiality check testing
The holding of secret-related meetings and activities shall be conducted in places that meet the requirements for confidentiality, and the electronic equipment and facilities used such as loudspeakers and audio recordings shall be subject to security and confidentiality inspections and tests.
11
In holding confidential meetings or activities, confidentiality cabinets, shredders, mobile phone storage cabinets, mobile phone jammers, and other confidentiality technology protection equipment shall be established in relevant venues on the basis of the needs of work, and shall be promptly recovered after the meeting or activity is completed, and the work of inventory and verification shall be done.
12
The carrying and use of audio and video recording equipment shall be approved by the organizer or department, and wireless equipment or devices such as mobile phones, walkie-talkies, cordless phones, wireless microphones, wireless keyboards, and wireless networks shall not be used.
13
Confidential meetings
For meetings or activities involving secrets, a video teleconferencing system that does not have the conditions for confidentiality must not be used.
14
Venues for meetings and activities involving secrets are prohibited from bringing in mobile phones, and conspicuous signs prohibiting bring-in shall be set up. Outside the premises, mobile phone storage cabinets shall be equipped to centrally store the mobile phones of the people entering the premises.
15
During the meeting, close the Internet access of the participants and staff rooms;
During the meeting, the mobile communication signal enhancer and wireless LAN access equipment in the venue area will be closed;
The business center shall not undertake the photocopying and faxing of confidential documents and materials;
During the adjournment period and before the evacuation, a comprehensive inspection of the place of residence shall be carried out to prevent the remaining and loss of confidential documents and materials.
16
Organizers of secret-related meetings and activities shall strictly manage the secret-related documents, materials, and other secret-related carriers used or formed at secret-related meetings or activities, and clarify the responsibility of special personnel in all aspects of production, distribution, storage, recycling, and destruction, and implement confidentiality management measures.
17
Drafting of confidential documents
The drafting of documents involving secrets shall select safe and reliable venues and implement centralized and closed management.
18
Confidentiality Requirements
The production of secret-related documents, materials, and other secret-related carriers shall indicate the classification level and period of confidentiality, indicate the scope of issuance, the quantity and number of productions, and shall be carried out within organs and units, or in units with corresponding confidentiality qualifications reviewed and approved by the secrecy administrative department.
19
The distribution of documents and materials related to secrets shall be registered, numbered, and signed for, and stored in equipment with perfect security and confidentiality devices.
20
Confidential documents and materials
Documents and materials involving secrets must not be lent, copied, copied, copied, or scanned without authorization.
21
After the meeting, all confidential documents and materials that need to be recovered shall be cleared and withdrawn, and uniformly destroyed after verification and registration.
22
Confidential documents and materials that need to be sent to participating units shall be transmitted through confidential communications, confidential transportation, or the assignment of special personnel, and the top-secret level secret-related carriers must implement a two-person escort system.
If it is truly necessary for participants to carry confidential documents and materials with them, they must obtain the approval of the organizers, perform the registration and signing procedures, and take necessary security and confidentiality measures.
The destruction of documents and materials involving secrets shall perform the formalities of examination and approval, inventory, and registration, and be sent to the place designated by the secrecy administrative department for unified destruction.
Organizers of secret-related meetings and activities shall clearly stipulate the scope of transmission and reading of secret-related documents; the units participating in the meeting shall communicate the content of the meeting in accordance with requirements, and must not expand the scope of knowledge without authorization.
23
Confidentiality discipline
Personnel participating in secret-related meetings and activities shall abide by secrecy discipline and confidentiality requirements, and must not entrust other personnel to participate in their place without authorization.
24
Personnel participating in secret-related meetings and activities must not bring equipment with video, photography, audio recording functions and wireless functions into the venue without permission, and must not record, record, video or take pictures without authorization.
25
Personnel participating in secret-related meetings and activities shall properly manage secret-related documents, materials, and other secret-related carriers, to prevent them from being left behind or lost.
26
Irrelevant personnel must not be arbitrarily led into secret-related meetings or activity venues;
Confidential information related to meetings must not be obtained, stored, recorded, or copied in violation of regulations;
Must not retain, transmit, send, or destroy all kinds of secret-related carriers in violation of regulations;
State secrets or commercial secrets must not be leaked in any way.
Staff and service personnel for secret-related meetings and activities shall do a good job of ensuring confidentiality services.
27
Confidentiality review
Confidentiality reviews of meetings and activities involving secrets shall be strictly reviewed for the confidentiality of interviews and reports, and acceptance of interviews or public reports shall be subject to approval.
28
Where classified information has not been examined and approved by the relevant competent departments, it must not be publicly publicized and reported; where the definition of whether it involves secrets is not clear, it should be reported step by step to the competent department at the level at which the matter is classified or the competent department for secrecy shall examine and determine it, so as to strictly prevent incidents of leakage of secrets in publicity and reporting.
Source: Tongchuan Emergency Management Bureau