What are the file outgoing management software? Which one is easy to use? (2024 Real Review)

With the acceleration of digitalization in enterprises, document outgoing has become an integral part of daily work. However, the security risks in the process of file outgoing have also increased, and how to ensure the security and compliance of files in the process of transmission has become the focus of enterprises.

1. Overview of document outgoing management software

1. Insight into the Ocular MIT System

Key Highlights:

• Intelligent encrypted transmission: The Insight MIT system encrypts the entire process of outgoing files, whether it is through email, instant messengers or cloud storage platforms, to ensure the security of files during transmission. At the same time, the system supports a variety of encryption algorithms to meet different security requirements.
• Fine-grained permission management: The system provides fine-grained permission management functions, and enterprises can set different file access and transmission permissions for different employees or departments to ensure that files are only accessed and transmitted by authorized personnel.
• Behavior audit and early warning: Monitor and record the outgoing behavior of documents in real time, including key information such as the time of outgoing, the recipient, and the content of the document. Once abnormal behavior is discovered, the system will immediately issue an early warning to help enterprises detect and deal with potential security threats in a timely manner.

Additional knowledge: The Insight Eye MIT system also has the function of identifying and intercepting sensitive information, which can automatically identify and prevent the outgoing of files containing sensitive information, further reducing the risk of data leakage.

2. Male

Varon is an efficient document outgoing rights management software known for its flexible approval and review process. Supports multiple file transfer protocols and seamlessly interfaces with existing file servers and storage solutions. With Varon, organizations can enforce strict file outgoing policies to prevent sensitive information from leaking.

3. FileLink

FileLink focuses on file security management and cross-network file transfer, providing solutions for secure file outgoing. You can set the access permissions of files and restrict the read, write, and modification of files by specific people or groups. At the same time, the operation of the file is recorded in detail, and the alarm is timely when abnormal behavior is found.

4. Ftrans Express

Ftrans Express is a system that focuses on the secure sending and receiving of documents, which realizes the complete business process of file sending, content security check, review and approval, message notification, file extraction, archive destruction, and historical audit. Provide the full-platform log audit function to ensure the traceability of file operations. At the same time, it supports flexible file sharing and collaboration functions to improve ease of operation and business timeliness.

2. Which one is easy to use? (2024 Real Review)

Among the many document outgoing management software, the Insight Eye MIT system stands out with its core functions such as intelligent encrypted transmission, refined permission management, and behavior audit and early warning. In particular, it excels in identifying and blocking sensitive information, which can significantly reduce the risk of enterprise data breaches. In addition, the Insight Eye MIT system also has strong compatibility and scalability, and can be seamlessly integrated with the existing IT infrastructure of the enterprise to build a comprehensive data security protection system for the enterprise.

Of course, each software has its own unique advantages and use cases. When choosing document outgoing management software, enterprises should consider it comprehensively according to their actual needs and budget. It is advisable to conduct adequate testing and evaluation to choose the most suitable software product for you.