Having trouble signing up for Google Mail? Can't find a way to improve your inbox? Or are you struggling to juggle multiple Google Mail accounts?
This article will provide a practical guide to Google Mail registration and use to help you use Google Mail efficiently, and provide practical strategies to efficiently manage your multiple Gmail accounts.
How to sign up for Google Mail
Preparation before registration
First of all, you need to have the network conditions to log in to the official website of Google Mail, so that you can enter the interface of the official website of Google Mail.
In addition, prepare a mobile phone number that can receive text messages, and sometimes during the registration process, Google will send a verification code to this number to complete the account verification process.
Start signing up for Gmail
1. Open your browser and visit the official website of Gmail: https://mail.google.com/.
2. Click the "Create Account" button and select "Personal Use".
3. On the registration page, fill in your name, birthday, Gmail address (e.g. [email protected]) and password. If the mailbox name you want is already taken, the system will suggest some available alternative email names.
4. After setting the email name and password, click "Next". Sometimes you need to enter your mobile phone number to receive a verification SMS, enter the six-digit verification code sent to your phone by Google, and click "Verify".
5. After agreeing to Google's terms of service and privacy policy, you will be able to get a Google email.
Note: The above process is to register through Google Mail Web, of course, you can also register Google Mail on your mobile phone.
In previous articles, we have discussed the specific registration methods and other precautions in detail, and you can read the Gmail email registration guide here (including skipping mobile phone number verification and not receiving verification codes).
What are the core features of Google Mail
Mailing label categorization
Gmail makes email archiving and retrieval more intuitive. Not only can you store emails in different folders, but you can also add multiple tags to them, such as "Projects", "Customer Replies", and so on.
If you receive an email that is both related to a project and needs to be replied to, you can label it as both "Project" and "Pending" so that you can quickly locate it whether you are looking for an email from the "Project" or "To be replied to" perspective in the future.
Advanced search
Google Mail offers a search function that allows you to pinpoint emails by keyword, sender, date range, and more.
For example, if you want to find all the emails sent by a specific colleague about "Market Reports" during a certain period of time last year, you can use the advanced search and type "from:colleague's email to:your email subject:market report after:2020/01/01 before:2020/12/31".
Other mail imports
For users who are used to using other mail services, Google Mail offers a convenient email migration tool.
You can easily download from Yahoo! Other services such as Mail and Outlook import old emails and contacts to Gmail without complicated operations, and you don't have to worry about losing historical emails or interrupting communication with your contacts.
Revoke the feature
We've all been in a hurry to send an incomplete or erroneous email. Gmail's recall feature can save you in this situation.
After you send a message, Gmail provides a short window at the bottom to give you the option to undo it. If you accidentally send an email to your customer with an incorrect message, simply click the "Recall" button and the message will disappear from their inbox, a feature that can be adjusted in the Gmail settings to accommodate your reaction time after sending the message.
Live chat feature
Gmail's built-in live chat feature, Google Chat, provides users with a quick way to communicate, especially when dealing with matters that require a quick reply, for example, if you are discussing the details of an order with a customer, through Chat, you can answer their questions instantly without having to wait for an email to go back and forth. Chat also supports voice and video calls, and all chats are saved so you can review previous conversations at any time.
Security and privacy protection
In addition to basic spam filtering, Gmail also offers two-step verification, which means that even if someone knows your password, you can't log in without a verification code on your phone.
In addition, Gmail promises to automatically encrypt all messages during transmission, ensuring the security of information. When you send or receive an email, if the other person also uses Gmail or a service that supports TLS (Transport Layer Security), you'll see a small lock icon next to the email to indicate that your communication is encrypted.
However, if you are communicating with a user who uses a non-Gmail mailbox, it is recommended that both parties use a TLS-enabled email service to ensure the confidentiality of the communication.
Google Mail Tips/Tricks
Tips to increase productivity
- Use tags and filters
To manage your emails more effectively, you can create specific tags such as "Item A," "Pending Reply," or "Important Accounts," and set filters for messages from specific senders or with specific keywords.
You can create a filter that automatically labels all incoming emails that contain the "Project Report" keyword as "Project A". This way, relevant emails are automatically categorized so you can quickly access them later.
- Message archiving
Gmail's archiving feature allows you to remove emails from your inbox without deleting them.
That is, archived messages can still be found by searching, but they won't take up space in your inbox.
To maximize the effectiveness of the archiving feature, you should make it a habit to archive old emails on a regular basis.
In addition, a labeling system combined with archiving capabilities allows you to organize your messages more effectively. For example, you can tag all emails related to a project and archive them. When you need to find all the communications for this project, just search for that tag.
To archive a message, simply select the message in the mailing list, then click the "Archive" button on the toolbar, or use the shortcut key "e" to quickly archive it.
Advanced feature apps
- Dynamic Email
Gmail's dynamic email feature lets you take specific actions directly from within your email, such as filling out forms and responding to surveys.
If you receive an email with a survey, you can complete it directly in the email without opening a new browser tab. This not only saves time, but also results in a smoother experience for users.
- Smart composing
Gmail's Smart Compose feature can automatically suggest sentences based on your writing habits and the content of your emails.
When you start composing an email, Compose will provide possible sentence continuations at the bottom of the interface, and you can click on the suggestion to accept it, and as you use it, Compose will become more precise and better adapted to your style.
How to manage multiple Google Mail accounts efficiently
Gmail natively supports the account switching feature
Gmail offers an intuitive account switching feature that allows you to log in to multiple Gmail accounts in your browser and switch between them by tapping on your profile picture or initial icon in the top right corner of the screen.
In the pop-up menu, select "Add Account" to log in to another account, or switch to a different account you're already logged into. This method is suitable for everyday use, especially when you need to quickly access and manage a handful of Gmail accounts.
However, while Gmail's native account switching feature is convenient enough for the average user, there are certain situations where you need to have multiple accounts open at the same time for comparison or monitoring, or if you want to completely isolate each account for privacy and security reasons.
So, what other ways can you manage multiple Google Mail more efficiently?
Multi-account management with AdsPower
AdsPower Fingerprint Browser is a multi-account management browser designed for managing and operating multiple online accounts at the same time. It provides a separate browser environment for each Google Mail account, making it easy and efficient to manage multiple Gmail accounts at the same time.
- To create multiple Chrome profiles:
In contrast to Gmail's account switching feature, AdsPower can create a separate browser profile for each Gmail account, with each file having its own cookies, cache, and browsing history, allowing for true account isolation. This isolation not only improves security, but also reduces the risk of bans due to accounts interfering with each other.
- Open more browsers:
With AdsPower, you can open multiple windows at the same time for different Gmail accounts, especially when you sign up for Gmail mailboxes in bulk, without worrying about getting confused or sending emails by mistake. Each window acts like a separate browser instance, isolated from each other.
- To modify the browser fingerprint:
In addition, AdsPower allows you to customize the browser fingerprint of each profile, such as user agent, screen resolution, Canvas, etc., and each Gmail account is displayed with a unique identity, further enhancing privacy protection and reducing the likelihood of being identified and tracked.
Overall, AdsPower "Links" not only provides a higher level of isolation and security than Gmail's native account switching, but also allows you to switch between accounts more freely, ensuring that each account operates independently and efficiently.
summary
In this guide, you'll not only learn how to sign up for Google Mail, but also learn a series of tips to improve your efficiency. For professionals in the cross-border e-commerce and foreign trade industries, efficient management of Gmail accounts not only improves work efficiency, but also strengthens communication with customers. Whether you're signing up for a new account or improving your existing Google Mail web experience, hopefully this guide will help you use Google Mail more efficiently.
Frequently Asked Questions
Do I need a mobile phone number to register in Google Chrome?
Not necessarily. During the Google account registration process, a mobile phone number is usually asked for verification to improve account security and help restore your account. However, in some cases, you may be able to skip this step. If it's not required, you can choose not to provide a mobile phone number.
How do I sign up for a Google business email?
Google company mailboxes are often referred to as mailboxes in G Suite (now known as Google Workspace). To sign up for a Google Business Email, you need to visit the official Google Workspace website, choose the right plan, and follow the instructions to complete the sign-up process. This typically includes setting up your organization's domain name (for example: [yourcompany].com) and creating an administrator account.
How many Google emails can I register with one mobile number?
Google has a limit on the number of accounts that can be associated with a single phone number, and usually a single phone number can be used to register and verify several Google accounts. However, to prevent abuse, Google may restrict the registration of multiple accounts with the same mobile number in a short period of time.
Can I use Google Mail in China after registration?
Due to network restrictions, Google's services are not directly accessible in Chinese mainland. If you are located in China and wish to use Google Mail, you may need to use a web proxy service to access Google's services.
What is a Google account good for?
A Google account is key to accessing the many services and apps offered by Google. With a Google account, you can use Gmail for email communications, Google Drive for storing and sharing files, Google Calendar for time management, and access services like Google Play, YouTube, Google Maps, and more. In addition, a Google account can also help you sync your personal settings and data across different devices.