Author: Canglangke
Source: Zhenghe Island (ID: zhenghedao)
Since 2024, new quality productivity has become a high-frequency buzzword, and the research and practice around it have become an important engine to promote enterprise development and economic growth.
In the digital era, if innovative technology is the primary productive force, then cost and efficiency are the key indicators for enterprises to move towards high-quality development.
"Cost" and "efficiency" are indispensable, how do we balance and take into account?
It is a solution to make digital productivity tools a "sharp tool" for enterprises to reduce costs and increase efficiency. On April 18, Tencent Docs held a press conference and launched a product matrix such as smart whiteboard, dual-core editing "Kaiwu Engine", and cloud plus end solutions, and announced that the cumulative number of enterprises and organizations served exceeded 1.2 million, and the number of paying enterprises exceeded 20,000 within a year. From this short-term "answer sheet", it is not difficult to see that cloud SaaS products such as collaborative documents are increasingly becoming an important choice for enterprise management digital transformation.
1. SF: Let "fast timeliness" also become the standard configuration of internal collaboration
For enterprises, the efficiency of digital solutions depends mainly on whether the solutions can be highly compatible with the business model. The integration of SF Group's "Fengsheng" system and Tencent Docs is a good illustration of this point.
As an express delivery company that pursues efficiency and service quality in parallel, "timeliness" is the most stubborn indicator of SF. If the "scope" of express delivery is limited under the conditions of existing means of transportation, then whether the seamless connection between business lines and even the synchronization and seamless connection of multiple lines has become the key to the "speed" of express delivery and the efficiency and cost reduction of logistics.
It is important to know that SF's internal roles are complex, the work scenarios are diverse, and the business is spread all over the world, which makes efficient collaborative management very challenging. In this year's digital transformation, SF Express uses Tencent Docs' privatization deployment solution, based on the existing "Fengsheng" system (IT system), through online document integration and integration with application modules and business scenarios such as notifications and reminders, to achieve efficient information flow and shorten business processing paths, while improving the quality of internal and external collaboration.
For the company, which employs more than 100,000 people, the efficiency of merging documents with internal systems is being seen in the day-to-day work. Tian Lu, head of the R&D Center of SF Technology's enterprise management platform, mentioned during the cooperation: this year, with online documents as the core and AI capabilities, SF has been helped to precipitate and disseminate more knowledge, enhance the efficiency of collaborative management, improve security management and control capabilities, and open up the imagination of enterprise management.
In fact, SF's choice of Tencent Docs privatization deployment solution is the best solution for its own development. In the matter of digital transformation, what enterprises need is never a shortcut to save trouble, but to establish a state of "Pareto optimality", that is, fully based on the actual situation faced by the company, on this basis, through digitalization to optimize resource allocation, so as to achieve the maximum efficiency and effectiveness with the minimum cost.
2. Transfar : Traditional enterprises can also go to the cloud lightly
The digital transformation of enterprises is inseparable from the choice of SaaS tools, and if it takes a long time to build and develop independently, then the integrated suite office combination capability is also an option worth applying quickly. At the beginning of 2022, Tencent announced the official integration of Tencent Docs, WeChat Work, and Tencent Meeting, and launched a new set of efficient collaboration functions. This also allows the customer base of Qiwei to use the native products and services of Tencent Docs smoothly.
This solution is used for efficient communication and safety management within the Transfar Group.
As we all know, the chemical industry is based on its industry attributes, it is difficult to build exclusive technical barriers, chemical companies want to gain an advantage in the same industry competition, on the one hand, relying on the technology iteration of the R & D side, on the other hand, relying on the cost advantage of the raw material side, and these two often involve a large number of data secrets.
Therefore, in the chemical industry, both data storage and data application are very serious matters, and security has become the primary condition for Transfar Group to choose digital solutions.
Today, Transfar Group's R&D team can confidently use Tencent Docs as an aid to store data and drive the pace of the project in the production and R&D scenario, while in the logistics and transportation scenario, the staff can also store business information in a shared space to shorten the information transmission path.
On the other hand, Tencent Docs can customize the open authority of management documents, which can limit the scope of document dissemination to the greatest extent and ensure the security of information and data while sharing information in the cloud.
Guo Sufang, assistant general manager of the process and IT management department of Transfar Group, mentioned that when choosing a digital tool, the most important concern for Transfar Group is whether the tool meets business needs, whether it is easy to use, whether it is technically mature, and whether it is secure and open.
Security has always been the lifeblood of enterprise data. In the enterprise digital asset security management scenario, the data is stored in the enterprise intranet, and at the same time, the information management within the enterprise and organization is more secure and stable through the refined document permission control strategy of hierarchical decentralization, which is why Tencent Docs has become the trusted choice of Transfar Docs.
Third, self-research of technology, so that good tools become new productivity
Frankly speaking, there are many components of a secure, stable and complete digital solution, and the long-term investment and quality requirements for products, R&D technology behind them are not low. Among the many players in the collaborative office track, it is worth noting that the top ten document categories of Tencent Docs are all self-developed, and are fully compatible with Office and PDF international document format standards, and also perfectly restore the experience of using localized documents. This also means that Tencent Docs is not only cloud collaboration, but can also do collaboration for Office professional documents.
Not only that, in order to allow users to switch freely between various document forms, Tencent Docs' products are equipped with self-developed Kaiwu engines to make cloud storage and collaboration more responsive.
It is reported that based on the engine, Tencent Docs can achieve 90% of documents to open within 2 seconds, and supports the smooth opening of large documents and tables, which not only allows users to use documents locally and in the cloud, the experience and format are consistent, but also allows multiple people to view and edit documents more smoothly and silkily.
In addition, in response to the storage consumption caused by frequent modification and iteration of multi-person collaborative documents, the underlying atomic increment mechanism of the engine not only retains each historical version and revision record, but also reduces the user's cloud storage consumption to the extreme, and makes the recovery, merging and comparison of historical versions more efficient. If you take 100 versions of a document as an example, it can save about 90% of the space consumption compared with the traditional Office data, effectively reducing the storage cost of enterprises and individuals.
Of course, with the rapid development of large models, how to make good use of AIGC's capabilities to achieve product innovation and enterprise efficiency is also a proposition faced by Tencent Docs. Since last year, Tencent Docs has launched an AI intelligent assistant, which can assist Word in independent creation, rewriting, polishing and other creative services with "one sentence" instructions, helping Excel to process complex data content, automatically write functions, intelligently generate charts, output analysis reports, and generate PPT for documents or mind maps with one click.
With the continuous deepening of the digitalization of society, the application scenarios of collaborative documents will become more and more extensive. With the support of industry-leading technology, Tencent Docs as a productivity tool is also being applied to many industries such as retail, finance, education, manufacturing, and pan-mutual.
IV. Epilogue
In 2024, China is at a critical juncture in the replacement of old and new production capacity, and the digital economy has become an important engine to promote the high-quality development of China's economy.
For enterprises, although many enterprises are limited by their own conditions and resource constraints, and the whole is still in the early stage of digital transformation, digital transformation is destined to be an unavoidable link in the process of enterprise management reform.
This is not only the objective demand of enterprise development, but also the trend direction under the requirements of new quality productivity.
We have reason to believe that with the innovation and upgrading of product technology, digital tools such as Tencent Docs will become an indispensable smart office assistant for more and more enterprises, and it is the preferred solution for reducing costs and improving efficiency of enterprise management. Because a good productivity tool can make progress together with individuals, organizations, and enterprises.
If you want to know more about Tencent Docs industry solutions, you can scan the QR code below for specific consultation.
Typography | Shen Wangwang
编辑 | 微澜 主编 | 孙允广