XX State-owned Group Co., Ltd. Enterprise Management System Compilation .doc

XX Group Co., Ltd

Compilation of Enterprise Management Systems (Draft for Solicitation of Comments)

Table of Contents

Part 1 Corporate Culture ............................................. - 8 -

Chapter 1 Basic Information of Enterprises ....................................... - 8 -

Chapter 2 Interpretation and Application of Enterprise Logo ................................. - 9 -

Chapter 3 Corporate Vision ............................................ - 10 -

Chapter 4 Corporate Philosophy ............................................ - 10 -

Chapter 5 Corporate Purpose ............................................ - 11 -

Chapter 6 Enterprise Spirit ............................................ - 12 -

Chapter 8 Code of Conduct for Managers .................................. - 13 -

Chapter IX Other Provisions .......................................... - 15 -

Part 2 Basic System of Enterprises ........................................ - 16 -

Chapter 1 Regulations on the Work of the Board of Directors ................................. - 16 -

Section 1 General Provisions ........................................-16-

Section 2 Duties and Rights of Directors .............................. - 16 -

Section 3 Functions and Powers of the Board of Directors .................................. - 18 -

Section 4 Rules of Procedure of the Board of Directors ..............................-19-

Section 5 Board Fees and Remuneration of Directors .......................... - 22 -

Section 6 Supplementary Provisions .......................................... - 22 -

Chapter II Regulations on the Work of the Board of Supervisors ..................................... - 22 -

Section 1 General Provisions ....................................... - 22 -

Section 2 Rules of Procedure of the Board of Supervisors ................................ - 23 -

Section 3 Functions and Powers of the Board of Supervisors .................................... - 24 -

Section 4 Work System of the Board of Supervisors ................................ - 24 -

Section 5 Chairman of the Board of Supervisors .................................... - 26 -

Section 6 Expenses of the Board of Supervisors and Remuneration of Supervisors .......................... - 26 -

Section 7 Supplementary Provisions ........................................ - 26 -

Chapter III Regulations on the Work of the Management Team .................................. - 27 -

Section 1 General Provisions ..........................................-27-

Section 2 Authority, Responsibilities and Obligations of the Management Team ...................... - 27 -

Section 3 Work System of Managers .............................. - 28 -

Section 4 Prohibited Behaviors of Managers ............................ - 31 -

Section 5 Supplementary Provisions ..........................................-32-

Part 3 Responsibilities of Group Departments .................................... - 33 -

Chapter 1 Responsibilities of the Office and the Administrative Security Department ............................ - 33 -

Chapter 2 Responsibilities of the Human Resources Department .................................... - 34 -

Chapter 3 Responsibilities of the Information Center ...................................... - 35 -

Chapter 4 Responsibilities of the Business Contract Department ................................ - 36 -

Chapter 5 Duties and Responsibilities of the Legal Affairs Department ................................ - 37 -

Chapter 6 Responsibilities of the Finance Department ........................................ - 38 -

Chapter 7 Responsibilities of the Audit Department ........................................ - 39 -

Chapter 8 Responsibilities of Quality Technology (R&D Center) Department ...................... - 40 -

Chapter 9 Responsibilities of the Construction Safety Department .................................... - 41 -

Part 4 Daily Management System ........................................ - 43 -

Chapter 1 Administrative Office Management System .................................. - 43 -

Section 1 General Provisions .......................................... - 43 -

Section 2 Document Management System .................................. - 43 -

Section 3 Management System for Submission and Receipt of Materials ........................ - 45 -

Section 4 Seal Management System .................................. - 46 -

Section 5 Office Management System .................................. - 52 -

Section 6 System for Reporting and Disseminating News and Information ...................... - 53 -

Section 7 Employee Confidentiality System .................................. - 54 -

Section 8 Management System for Official Reception .............................. - 56 -

Section 9 Management System for Office Supplies .............................. - 57 -

Section 10 Sanitation Management System for Office Premises .......................... - 58 -

Section 11 Management System for Official Vehicles ............................ - 58 -

Section 12 Management System for Official Business Trips ............................ - 66 -

Section 13 Supplementary Provisions ........................................ - 68 -

Chapter 2 Human Resource Management System .................................. - 69 -

Section 1 General Provisions ........................................ - 69 -

Section 2 Employment Management ...................................... - 69 -

Section 3 Management of Labor Contracts .................................. - 70 -

Section 4: Recruitment (appointment) management

Section 5 Employee Turnover Management .................................. - 75 -

Section 6 Employee Training Management .................................. - 78 -

Section 7: Employee Attendance and Leave Management

Section 8 Supplementary Provisions .......................................... - 81 -

Chapter III Information Center Management System ........................................ -

Section I: General Provisions

Section 2 Computer and Network Management System .......................... - 82 -

Section 3 Computer Room Management System ............................ - 84 -

Section 4 Information Development Management System ............................-86-

Section 5 Information Infrastructure Management System ........................ - 96 -

Section 6 Management System for Submission and Feedback on Informatization Construction ............. - 100 -

Section 7 Supplementary Provisions

Chapter 4 Management System ..................................... - 101 -

Section 1 General Provisions ......................................... - 101 -

Section 2 Project Information Tracking and Management ............................. - 101 -

Section 3 Project Bidding Management ................................. - 101 -

Section 4 Contract Management ..................................... - 103 -

Section 5 Management of Enterprise Credit Certificates ............................. - 109 -

Section 6 Regional Operation and Management ................................. - 110 -

Section 7 Methods for Collecting Project Profits ....................... - 110 -

Section 8 Management of Statistical Reports ................................. - 115 -

Chapter V: Legal Management System ..................................... - 119 -

Section 1 Daily Management System ................................. - 119 -

Section 2: Workflow for Handling Cases and Disputes ......................... - 121 -

Chapter VI Headquarters Financial Management System ................................. - 124 -

Section 1 General Provisions ......................................... - 124 -

Section 2 Management of the Company's Internal Financial Management Institutions and Accounting Personnel ........... - 124 -

Section 3 Expense Management ..................................... - 124 -

Section 4 Fund Management ..................................... - 125 -

Section 5 Management of External Guarantees and Bank Guarantees ....................... - 129 -

Section 6 Accounting Methods .................................-132-

Section 7 Management of Cash, Banks and Receivables ..................... - 133 -

Section 8 Management of Fixed Assets ............................... - 135 -

Section 9 Investment Management ..................................... - 136 -

Section 10 Financial Reporting ..................................... - 136 -

Section 11 Reward and Punishment System for Loans, Guarantees, Credit Use, etc. ............. - 137 -

Section 12 Accounting Records Management and Financial Confidentiality System ................. - 138 -

Chapter VII Financial Management System of Branch ............................... - 140 -

Section 1 General Provisions ......................................... - 140 -

Section 2 Management of Financial Management Institutions and Accounting Personnel of Branch ............. - 140 -

Section 3 Expense Management ..................................... - 140 -

Section 4 Fund Management ..................................... - 142 -

Section 5 Management of Project Guarantees and External Guarantees, Investment, Bank Guarantees, Factoring, etc.-146

Section 6 Cash, Banking and Account Management ......................... - 147 -

Section 7 Management of Fixed Assets ............................... - 150 -

Section 8 Revenue Management ..................................... - 150 -

Section 9 Project Accounting and Taxation ............................... - 150 -

Section 10 Financial Reporting ..................................... - 152 -

Section 11 Reward and Punishment System for Loans, Guarantees, and Credit Extension ............. - 152 -

Section 12 Accounting Records Management and Financial Confidentiality System ................. - 153 -

Chapter VIII Quality and Technical Management System ............................... - 155 -

Section I: General Provisions

Section 2 Establishment of Quality and Technical Management Institutions ......................... - 155 -

Section 3 Drawing Review ..................................... - 155 -

Section 4 Construction Organization Design ................................. - 156 -

Section 5 Technical Disclosure ..................................... - 159 -

Section 6 Technical Review ..................................... - 160 -

Section 7 Visas and Claims ................................... - 160 -

Section 8 Data Management ..................................... - 161 -

Section 9 Completion Acceptance ..................................... - 162 -

Section 10 Scientific and Technological Innovation ..................................... - 162 -

Section 11 Sub-item ................................... - 163 -

Section 12 Subcontractor Management ................................. - 165 -

Section 13 Engineering Excellence ................................... - 166 -

Section 14 Quality Accident Reporting and Investigation ......................... - 167 -

Section 15 Three-in-One Standard Management ............................. - 167 -

Section 16 Inspection and Assessment ................................... - 167 -

Section 18 Records Management ................................... - 168 -

Section 19 Incentives and Punishments ................................... - 170 -

Chapter IX Safety Production Management System ................................. - 172 -

Section 1 General Provisions ......................................... - 172 -

Section 2 Basic Provisions ..................................... - 172 -

Section 3 Management of Work Safety and Environmental Objectives ....................... - 173 -

Section 4 Establishment of Safety Production Institutions and Allocation of Full-time Safety Production Management Personnel ... - 174

Section 5 Safety Production Management Organization System ......................... - 175 -

Section 6 Guarantee System for Capital Investment in Work Safety ..................... - 179 -

Section 7 Safety Production Education and Training ............................. - 181 -

Section 8 Construction Organization Design and Special Plan Approval System ............... - 184 -

Section 9 Security Technology Disclosure ................................. - 185 -

Section 10 Work Safety Inspection System ............................. - 187 -

Section 11 Team Management ................................... - 188 -

Section 12 Management of Special Operations Personnel and Mechanics ................... - 192 -

Section 13 Safety Management of Construction Facilities, Equipment and Labor Protection Articles ....... - 194 -

Section 14 On-site Civilized Construction Management ........................... - 194 -

Section 15 Machinery Management ................................... - 216 -

Section 16 Emergency Rescue Management ............................... - 219 -

Section 17 Management of Dangerous Chemical Goods ............................. - 221 -

Section 18 Prevention and Control of Occupational Disease Hazards ............................. - 221 -

Section 19 Management System for Work-related Accidents ...........................-223-

Section 20 Accountability System for Work Safety ....................... - 224 -

Section 21 Safety Production Assessment and Evaluation ....................... - 225 -

Section 22 Detailed Rules for Rewards and Punishments for Work Safety Management ..................... - 229 -

Section 23 Supplementary Provisions ..................................... - 233 -

Chapter 10 Visual Identity System Management System ............................ - 240 -

Chapter 11 Measures for the Management of Quality and Safety Funds of Group Companies ................... - 242 -

Section 1 General Provisions ......................................... - 242 -

Section 2 Withdrawal of Quality and Safety Fund ............................... - 242 -

Section 3 Use of Quality and Safety Funds ................................ - 242 -

Section 4 Approval Authority ..................................... - 243 -

Section 5 Supervision and Management of Quality and Safety Funds ............................ - 243 -

Section 6 Authority to Reward Excellence Projects, Safe and Civilized Construction Sites, and Scientific and Technological Progress Achievements 244 -

Section 7 Rewards .......................................... - 244 -

Section 8 Penalties .......................................... - 249 -

Section 9 Supplementary Provisions .......................................... - 249 -

Chapter 12 Measures for the Management of the Brand Team of the Group Company ....................... - 250 -

Section 1 General Provisions ......................................... - 250 -

Section 2 Management of the Use of Construction Teams .............................. - 250 -

Section 3 Team Handling and Withdrawal .............................. - 257 -

Section 4 Supplementary Provisions ......................................... - 260 -

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