Chapter I General Provisions
Article 1 In order to ensure the efficient operation of the WeChat working group, the content is standardized, the information is smooth, and the interaction is good, combined with the actual situation of the company, these Interim Measures are specially formulated.
Article 2 These Measures shall apply to the company and its affiliated branches, departments and their employees.
Article 3 The company's WeChat group is a work group for work exchanges and task deployment for the purpose of establishing interaction between managers, employees and managers and employees, so that enterprise information can be connected from top to bottom. The company's WeChat group is a platform for work exchanges, briefings, problem research, experience introduction, progress reports, project management and other matters.
Chapter II: Establishment of WeChat Groups
Article 4 The establishment of the company's WeChat group follows the principle of "unified establishment, standardized management, and special responsibility".
(1) WeChat groups are divided into platform (department) work groups, communication groups, autonomous person (military sister-in-law) work groups, and autonomous person (military sister-in-law) communication groups.
(2) The platform decision-making working group is mainly divided into shareholder working group and board of directors group, which is established and maintained by the company's board of directors office.
The company-level working group is mainly divided into the company's work group, the president's work group, and the operation center work group, and the company's communication group is established and maintained by the company level.
Department work groups are established, managed and maintained by each department.
Project work groups are established and managed by each project leader.
Article 5: Scope of members of working WeChat groups
(1) Decision-making consultation layer working groups
1. The scope of members of the company's shareholder group: all shareholders, the group owner is the chairman of the board, the group administrator is the secretary of the board of directors, and the prefix code is [1.001].
2. The scope of shareholders of the company's partners: that is, the first batch of self-selected military cadres who joined and were certified to join, the group owner is the chairman of the board, the group administrator is the chairman of the board of supervisors, the secretary of the board of directors, and the prefix code is [1.002].
3. Scope of directors group members: all directors and secretaries of directors, the group owner is the chairman of the board, the group administrator is the secretary of the board of directors, and the prefix code is [1.003].
4. The scope of members of the company's supervisory group: all supervisors, chairman and secretary of the board, the group owner is the chairman of the board of supervisors, the group administrator is the secretary of the board, and the prefix code is [1.004].
5. Members of the company's full-time committee working group: set according to the specific situation.
6. Naming example: 1.001 + empty one byte + company + shareholders' meeting.
(2) Operation management work WeChat group
1. All members of the company's working group: all working employees, the group owner is the functional person in charge of the comprehensive management department, the group administrator is the president, vice president, financial director, and the person in charge of comprehensive management, prefix code: [1.101].
2. Group members of the president's office: president, vice president, department leader, group owner is the president's assistant, group administrator is the president, vice president, prefix code: [1.102].
3. Members of the department working group: president, vice president, financial director, all members of the department, the group administrator is the department leader, such as the operation center working group, prefix code [1.200],
Operations Center Department Core Group Working Group (Important Matters Discussion Group within the Department), prefix code [1.201].
Naming example: 1.200+ empty one byte + company + operation center.
4. Department serial number sequence (omitted)
(3) Team Building Department working group
1. Regional background center management work group: that is, the regional background center construction management and incubation work group, which belongs to the management of the team building department. The group leader is one of the president, executive president, and operation president, the group administrator: the operation director, etc., and the team members: the regional leader, the operation manager (supervisor). Encoding Working Group prefix code starting numbers: 1.6111 to 1.6119.
Example of group naming: 1.6211 + empty one byte + company abbreviation + province name (such as Liaoning) background center + (according to the group name length permission, optionally fill in the name of the person in charge).
Description of encoding rules: 1.6 + provincial regional administrative code (2 bytes) + sequence number (1 byte, optional 1-9)
(3) Manager work groups
1. The manager's work group management stipulates: the group owner is the marketing manager, and the group administrator is the operation director, operation manager, planning manager, manager, and members: all operation assistants, marketing assistants, executive presidents, and vice presidents (operations). Manager number starting number: 1.211 to 1.230.
2. The project manager (also known as the partner, who recognizes the relevant agreements of the company, reaches the corresponding business with the company, and signs a cooperation agreement, and is specifically notified by the operation director) the work group management regulations: the group owner is the marketing manager, the group administrator operation director, the operation manager, the planning manager, the project manager, the member: all the operation assistants, project manager team members, marketing assistants, starting from the number: 1.231-1.299. Other partners (occasionally the business has not signed a cooperation agreement) work group management regulations: the group owner is the marketing manager, the group administrator operation director, operation manager, planning manager, project manager, members: all operation assistants, project manager team members, marketing assistants, included in the business development department order, coding sequence from 1.511 to 1.599.
3. Naming example: 1.211 + empty one byte + company + customer abbreviation (such as Li Xiaoming).
Encoding rules: The third byte 2 represents the operation center, the manager work group belongs to the operation center management, and the third to fourth byte represents the project manager (person) code.
(4) Project exchange group
1. The project exchange group is in charge of the operation center, and the group management stipulates: the group owner is served by the operation manager, and the group administrator is composed of: operation supervisor, member: project manager (person), customer docking person, and an operation assistant (supervisor).
Naming example: 2.01001 + empty one byte + company + customer abbreviation + (optionally fill in the name of the project manager or partner according to the group name length permission)
Encoding rules: the first byte 2 indicates the project exchange group, the second byte ".", the 3-4 bytes represent the project manager (person), if not listed yet, it is replaced by 99.
Byte bits 5-7 indicate the number of items.
(5) Background work groups
1. Background management work group: the group owner is served by the operation director, and the group administrators are composed of: president, vice president, financial director, regional leader, operation manager, members: tax supervisor, financial supervisor, personnel supervisor, team building department 2 people, and regional franchisees.
Naming example: 3.21001 + empty one byte + company + city name (such as Shenyang) service center + (according to the group name length permission, optionally fill in the name of the person in charge).
Encoding rules: The first byte 3 represents the background work group, the second byte ".", the 3-4 bytes represent the region, one byte is empty in the form of a space, and the 5-7 byte bits (optionally 001-009) represent the number of provincial background work groups.
Article 6: Scope of members of the WeChat group for business exchanges
Each department is established independently after filing, and its members mainly include: the leaders in charge of the company, the leaders of the department, all employees of the department, including the probationary period.
Chapter III: WeChat Group Management
Article 7: The creator of a WeChat group participates in the daily maintenance, management, and supervision of the WeChat group, and promptly does a good job of work such as joining and moving out of the group, including the management of speech information in the group, the supervision of matters assigned within the group, and other such work.
Those who do not meet the membership qualifications of the above-mentioned groups shall be moved out by the group owner. The removal time is completed the day after it officially enters into force.
Article 8: Each WeChat group shall specify that special personnel are designated to manage the content of the WeChat group, and be responsible for the daily maintenance and management of the WeChat group, including the management of speech information in the group, the supervision of matters assigned within the group, and other such work.
Article 9: When necessary, archive and sort out WeChat: Every quarter, the information of the WeChat group will be exported, edited, and archived in the form of electronic documents, and its naming method shall be implemented in accordance with the relevant requirements of electronic document management.
Article 10: Each WeChat group member must comply with the following provisions:
(1) Join the corresponding group in strict accordance with the requirements of group members, so that you do not arbitrarily join groups that are not related to yourself, and do not invite irrelevant personnel to join the group.
(2) After joining the group, always use your real name, remind each other, and supervise each other.
(3) After discovering that an unrelated person has entered the group, contact the group creator or administrator in a timely manner.
(4) Strict self-discipline, pay attention to words and deeds, must not publish remarks that contradict the laws, regulations, systems, and policies of the state, do not mix negative emotions in work exchanges, adhere to positive and civilized language, and do not allow the publication of unpublished and unconfirmed gossip.
Article 11 Naming rules for business cards in the WeChat group of employees of the company
1. Business card specifications in the WeChat group of the decision-making consultation layer: name + shareholder (directors, supervisors);
2. Business card specifications in the WeChat group of operation management: name + position;
3. Business card specifications in the Project Exchange WeChat group: name + company + position (president, CEO, vice president, operation director, operation manager, operation supervisor, operation assistant);
4. Business card specifications in the background work group group: name ~ autonomous or military + city + sequence code (account number).
Chapter IV: Group Administrators
Article 12: Group administrators are to be jointly served by the group owner and the administrator, and the administrator of the competent department for business shall bear the management responsibility for that WeChat group and perform management authority.
Article 13: Management Duties of Group Administrators:
(1) Responsible for reviewing the membership qualifications of the application to join the WeChat group and updating the list of members in a timely manner.
(2) Assist new members to familiarize themselves with the WeChat group management system as soon as possible, ensure the unity of the business cards in the group, and unify the group management system and publish it in the form of an announcement.
(3) According to the company's management requirements, regular maintenance of members.
(4) Promptly handle violations of the management system and implement corresponding punishment policies.
(5) Collect the opinions and suggestions of the members of the group, accept the supervision of the group members, and regularly summarize and sort out and submit them to the General Affairs Department or the President's Office for consultation and resolution.
(6) Actively understand the latest activity plans of the group, have the obligation to guide and answer the questions raised by the newly joined members about the affairs of the group, enliven the thinking of the members, and promote exchanges.
(7) The group administrator has the right to persuade or dismiss members who disturb the order of the group, and when retiring, they must publicly explain the cause or inform the reason in advance. It cannot be dismissed for personal reasons, and the offender will be warned or punished according to the "Employee Reward and Punishment Management System".
Chapter V: Group Members
Article 16 All employees who meet the qualifications to apply for membership in the group are members of the group, and the members of the group shall strictly abide by the relevant provisions of the National Internet Administration Regulations and this system and accept supervision;
Article 17 Rights and Obligations of Group Members:
(1) All group members are authorized to use all the resources of the company's WeChat group;
(2) Can seek professional help on the company's professional work group;
(3) Each member's group business card should be changed with the group's own user information, and the name + name of the unit (department abbreviation) should be used as their business card in the WeChat group, so that the group administrator can review and manage, and it is also more convenient for everyone to identify when communicating.
Article 18 Application and review of membership: All platform employees who already have WeChat accounts (including employees during the probationary period) can apply to join the platform work WeChat group and department group.
Chapter VI: Confidentiality Management
Article 19: When using WeChat groups, the transmission of confidential information should be avoided.
Article 20 The production and operation information conveyed by the company through WeChat shall not be forwarded to the personnel of foreign units and shall not be published to the personal circle of friends.
Article 21: Do not borrow your Own WeChat to use with others, if there is a situation such as a lost and stolen mobile phone, a lost WeChat password, or a stolen WeChat password, the WeChat group management personnel shall be promptly informed, and when necessary, emergency handling shall be taken to prevent the leakage of commercial secrets.
Article 22: WeChat group file content is periodically cleaned up, and the content of the cleanup is not limited to mobile phones and computers, but is deleted and rebuilt monthly/quarterly by core business groups when necessary.
Chapter VII: Supervision and Assessment
Article 23: The administrative function management department is to serve as the overall supervision and assessment department for WeChat groups, and the creators and administrators of each group are responsible for the specific daily supervision and assessment of WeChat groups. Put forward appraisal opinions for members who do not comply with regulations and disobey management, and include them in personal performance appraisals.
Article 24 The work arrangements, requirements and other information conveyed by the company's leaders and relevant personnel in the WeChat group are equivalent to the effectiveness of the communication by telephone, mail, paper documents, etc., if the relevant departments or personnel do not deal with the requirements in a timely manner, they will be assessed according to the circumstances.
Article 25: It is prohibited to publish, disseminate, or engage in all unhealthy information and activities within the group (including all columns of the group space) that contain the following negative and unhealthy information and activities that are unrelated to work, and those who violate the following provisions are to be treated as if the circumstances are serious, such as banning speech or clearing out of the group. In case of serious violations, the group administrator may report to the General Affairs Department and punish the violators in accordance with the "Employee Reward and Punishment Management System".
(1) Oppose the basic principles determined by the company and damage the honor and interests of the company;
(2) Publish any remarks that affect or incite the stability and unity of the company's team;
(3) Making personal attacks or verbally abusing or verbally attacking other members;
(4) Maliciously swiping screens, or sending remarks and messages of a deceptive nature;
(5) Maliciously interfering with chats within the group (including but not limited to gathering crowds to provoke trouble, indiscriminately issuing advertisements; continuing to use oversized images, large fonts, etc.);
(6) With the authorization of non-group administrators, members of the group are prohibited from privately establishing subordinate groups, so as to facilitate the group managers to coordinate resources and reasonably allocate them, and to ensure the authority and correctness of the announcements and releases.
(7) Other activities and topics that the administrator unanimously believes should be prohibited are strictly prohibited, and other matters are separate.
Chapter VIII Supplementary Provisions
Article 26 The Comprehensive Management Department shall be responsible for the interpretation of these Measures, and shall be deliberated and approved by the President's Office.
Article 27: Implementation begins on the date of promulgation of these Measures.