List thinking, elite must-have

Smart people are list-controlled

Everyone will encounter many lists in their work, such as work lists, topic lists, process lists, etc., and lists are indispensable tools in the quality management system.

Free up brain memory with "checklist thinking."

Although everyone knows the importance of time management, many people still have no way to properly handle all their own things during working hours.

Take me as an example, in the past I used to remember things without the help of external forces, do whatever I think of every day, and receive all temporary affairs as ordered. It's fine if there aren't many things, but once a lot of things pour in, it's easy for me to get caught up in the hectic vortex.

Later, the seniors in the same department instructed me to do things with goals and priorities, so I listed the tasks in priority and listed the time required by the relevant parties to complete.

Although the time at work is still relatively tight, it is much more organized than before, and the quality of work has also improved.

It can be seen that using lists to liberate our brain memory, can take care of tedious work clearly, and complete them one by one in the emergency order, which will greatly improve our work efficiency. Even if there is a temporary plugging task thrown by the leader, I am not afraid, write it down first, and then do it.

Why make a list?

If a person starts in a state of disorder every day, then he may be in a situation of passive coping all day long. However, compiling a clear and executable work list can not only effectively use time, but also coordinate everyone's actions, enhance the initiative of work, reduce blindness, and at the same time, have a strong constraint and supervision effect on the progress and quality of work.

Benefits of the checklist

(1) Make repetitive things processed: For those routine work, you may wish to make a process list and write down each step in the process;

For example, last week's quality award review, the working group I organized in many places did not do it in place. What do the working groups need to pay attention to to organize an event? What do I do before, during, and after the event? What details do I need to pay attention to? Who needs to cooperate?

I can write the above into a process list, so that the next time I do the same work, I don't have to think about what to do from beginning to end, just like starting the program, according to the established process list to complete it.

Once we've streamlined the workflow, we can set checkpoints at each critical juncture to remind us not to forget the little things and details that are simple and repetitive, but crucial.

(2) Simplify complex things: You can see the progress of your work at a glance, and you can always supervise yourself to prevent exceeding the completion deadline.

Checklists help us export experiences into processes, distill them into tools, reusable, and delegateable, greatly reducing our repetitive and meaningless thinking and allowing us to devote more energy to more important work.

How to make a list?

(1) Writing it down is to list all the things you need to do and want to do. Write it down, empty your brain, and make room to do more important things. (2) Goal-setting Any busyness that is not goal-oriented is blind busyness. Sometimes it's more important to figure out "what to be busy" than "how to be busy." When making a list: 1) write down the key, specific, measurable, and achievable goals first; 2) break down the goals in detail, breaking down the big ones until they can no longer be broken down. (3) It is not enough to make a plan just to write it down, but also to prioritize these things until you clearly know what to do every day, week, month, or every project and every matter. (4) Setting completion times and setting standard deadlines is very important and useful for to-do items, which will force us to speed up the progress. The standard is the checkpoint for checking the results of our work, which can make us clear to what extent it is really done and done well. (5) After making a list according to the list, it will be executed according to the above priorities and priorities. Many people can't finish their work during working hours, not because there is too much work, but there is no list thinking, no list processing of work tasks, and it is treated with a loose state of doing one thing. (6) At the end of the weekly, monthly and each year, review your weekly list, monthly list, and annual list to see which ones have been completed, what has been gained, what has not been completed, and why it has not been completed. Summarize the successes, the reasons for the failures, and reuse or avoid them in the next round of the list.

How to cultivate "list thinking"?

The above said how to make a list, after mastering the method, how should we cultivate our own "list thinking"? Practice deliberately! Any aspect of life and work can be practiced. Supermarket big purchase? Make a list! Time to plan your work? Make a list! Until a mechanism is formed that can operate stably. When you encounter any problem, you can analyze, logically sort out, and make a list in your mind, at this time, you have a list thinking.

The core of list thinking is standardization and process, through which things can be done continuously, correctly and safely, and what we need to do is to pick up the paper and pencil in our hands and start the list revolution.