When you are a leader for the first time, you don't know how to hold a meeting? Master this universal formula to make you a meeting expert in seconds!
Xiao Zhang had recently been promoted to head of the department, and his joy was accompanied by a hint of apprehension. On this day, he stood at the door of the conference room, his brows furrowed, and he thought to himself: "As a leader, meetings are commonplace, but how can I have a good meeting?"
Just as he was hesitating, his colleague Xiao Li came over and quipped: "Yo, the new official has three fires, is this first fire going to be burned from the meeting?"
Xiao Zhang smiled bitterly and responded: "Yes, I don't have a bottom in my heart." Do you have any tips for holding meetings?"
Xiao Li smiled and said mysteriously: "Of course there is a trick, I will share a universal formula with you to ensure that you have a worry-free meeting." ”
Xiao Zhang's eyes lit up, and he asked curiously, "Oh, tell me about it, what is the universal formula?"
Xiao Li cleared his throat and began to speak: "This formula is actually very simple, it is the four steps of 'clear goals, reasonable arrangement, effective communication, and summary feedback'. ”
Xiao Zhang listened carefully, nodding his head and taking notes.
Xiao Li continued: "First of all, a clear goal is the premise of the meeting. You need to have a clear idea of what the purpose of the meeting is and what problems you want to solve, so that you can arrange the content and process of the meeting in a targeted manner. ”
Xiao Zhang nodded thoughtfully: "Yes, I always talked about it in my previous meetings, and there was no focus, it turned out that it was because I didn't have a clear goal." ”
Xiao Li smiled and continued: "That's right, after clarifying the goal, it is necessary to arrange the time and place of the meeting reasonably to ensure that the participants can participate on time, and the meeting environment should be suitable to avoid interference." ”
Xiao Zhang nodded again and again, expressing his approval.
Xiao Li continued: "The next step is effective communication. As a leader, you need to be good at guiding the atmosphere of the meeting, encouraging everyone to actively speak and put forward opinions, but also listen carefully to everyone's point of view and respect different voices. ”
Xiao Zhang said thoughtfully: "Indeed, I always talked a lot and listened too little in previous meetings, so it was difficult to really understand everyone's thoughts. ”
Xiao Li nodded, and finally said, "The last step is to summarize the feedback. After the meeting, you should summarize the content of the meeting, sort out the next action plan and responsible person, and timely feedback the results of the meeting to the relevant personnel to ensure that the results of the meeting are effectively implemented. ”
After hearing this, Xiao Zhang's heart suddenly brightened, and he said gratefully: "Xiao Li, you are really my workplace mentor! I have memorized this universal formula, and I will have confidence in future meetings." ”
Xiao Li smiled and waved his hand: "You're welcome, let's learn from each other." Remember, meetings aren't just about getting your message across, they're also an important way to bring your team together and solve problems. Use this formula well, and your path to leadership will surely get wider and wider. ”
Xiao Zhang confidently walked into the conference room, ready for his first leadership meeting. He knew that with this universal formula, he would never have to worry about meetings again.
In fact, as an important skill in the workplace, meeting is not only a simple process arrangement, but also an art of team communication and collaboration. Mastering this universal formula can not only help new leaders like Xiao Zhang quickly adapt to their roles, but also allow other professionals to express their opinions more efficiently and accurately in meetings, and promote team cooperation and development.
At the same time, we need to realize that meetings are not an end in themselves, but a means to an end. Therefore, before the meeting, we need to clarify the goals and expected outcomes of the meeting, so that the discussion and decision-making can be more targeted in the meeting.
In the course of the meeting, we also need to pay attention to some details. For example, keep the meeting organized and paced so that you don't get off topic or get bogged down in meaningless arguments, encourage active participation but also control the timing and content of presentations to ensure that everyone has the opportunity to express their views, and ensure that important decisions and action plans are accurately recorded and accountable for follow-up and implementation.
In addition, as leaders or meeting hosts, we also need to have certain adaptability and emotional management skills. In the face of emergencies or different opinions, be able to deal with them calmly and properly, and maintain the smooth progress of the meeting and the harmonious atmosphere of the team.
In short, having a meeting is not a simple task, but as long as we have the right methods and skills, we can make it more efficient, orderly and meaningful. I hope that this universal formula can help more professionals improve their meeting skills and become the best in the workplace.