In today's working environment, Word documents have become our indispensable working partners, but then a common problem is that as we use more and more Word documents, the volume of the document is gradually increasing, which not only occupies a lot of storage space, but also brings a lot of trouble to our transmission and sharing. Boot times increase and even the risk of device crashes, and at the same time, sharing these large documents has become a challenge, with long upload and download times and frequent compatibility issues.
Therefore, for this kind of large Word documents, we urgently need to find a solution to process and share these documents more efficiently, compressing these documents is an effective method, it can not only significantly reduce the file size, but also bring many benefits, firstly, the compressed documents are easier to share, the transfer speed is faster, whether it is sent by email or uploaded to cloud storage, it can be more convenient, and secondly, the compressed Word documents open faster and use more smoothly, which can undoubtedly improve our work efficiency, let us focus more on the work itself, and most importantlyReducing the file size frees up a lot of storage space and gives us more space to store other important files, which is also a benefit for our data management and organization. After seeing these benefits, I believe you also want to know how to compress word files, the following four methods are very practical, come and learn together!
Method 1: Use "Yousu File Compressor" to compress the Word file
Download address: https://download.yososoft.com/YSCompress/YSCompress_TTY.exe
Step 1: Before compression, please download the "Yousu File Compressor" software, open the software after the download is completed, and then select the [Word Compression] function on the left side of the software interface.
Step 2: After that, we need to import the word file into the software, there are many ways to import it, you can choose to directly drag the word file to the blank space in the middle of the software to import, or you can choose to click the [Add File] button in the upper left corner to select and import the word file.
Step 3: After the word file is successfully imported, the [Compression Quality] setting will appear on the right side, the lower the value in this setting, the smaller the word file will be compressed, you can enter the value as needed.
Step 4: After confirming the appropriate value, click the [Start Conversion] button in the upper right corner of the software, so that the software will start to compress the Word file.
Step 5: The compression progress of the software will be displayed on the right side of the import file, when the progress bar is finished, it means that the compression is completed, then we will open the output folder of the software, and here you can find the compressed word file.
Method 2: Use Rainsmoke File Compressor to compress Word files
Step 1: Before using this method to compress the word file, please download the rain smoke file compressor to your own device, open the software after the download is completed, and then find and click the word compression function on the main interface of the software.
Step 2: After clicking on the function, we will come to the compression interface, here click the Add File button in the upper left corner, so that you can select and import the word file you want to compress into the software.
Step 3: After the word file is imported successfully, please check the compression settings you want in the lower left corner, and after the check is completed, click the start compression button in the lower right corner, so that you can start the file compression program of the software.
Step 4: After the software finishes compression, we open its output folder, and here you can find the compressed word file.
Method 3: Use YCXRT online file compression tool to compress word files
Step 1: If you want to use the online tool, please first find the website of the tool by searching for the name of the tool, click on the website to come to the tool operation interface, and click on the word compression function at the top here.
Step 2: After clicking on the function, the tool will jump to the page, and at the bottom of the new page we can adjust the compression degree, the smaller the compression degree here, the smaller the file will be compressed.
Step 3: After adjusting the compression level, we click on the Select File button above, so that we can select and import the word file we want to compress into the tool.
Step 4: After the word file is successfully imported, the compress button will appear in the lower right corner of the tool, click this button to start the compression program of the tool.
Step 5: After the tool finishes compressing, a download button will appear below the file, click this button to download the compressed word file to your device.
Method 4: Use Keka software to compress the word file
Step 1: Download and install Keka:
First, you need to download and install the Keka app from the Keka official website (https://www.keka.io/). The installation process is relatively simple, just follow the prompts.
Step 2: Open the Keka app:
Once the installation is complete, find the Keka app on your PC and open it.
Step 3: Select Word File to Compress:
In the Keka app, you can see a drag-and-drop area and a button. You can drag and drop the Word file you want to compress into the drop area, or click the button to select the file you want to compress.
Step 4: Choose Compression Options:
After the file is added to Keka, you'll see some compression options. You can choose different compression algorithms and settings to optimize file size and quality. Typically, the default settings will suffice for most needs.
Step 5: Start Compression:
Once you've selected your compression options, click the compress button at the bottom of the Keka window (usually a circular button with an arrow) to start compressing the Word file.
Step 6: Wait for the compression to complete:
Keka will begin compressing the Word file and will show the compression progress. Wait for the compression to complete, depending on the file size and the compression option you choose.
Step 7: Finish and save the zip file:
When compression is complete, Keka will display a prompt or completion message. You can find the compressed Word file in the location of your choice and save it to the location you want.
When dealing with Word documents, we often encounter situations where we need to compress files, whether it is to save storage space or improve transfer efficiency, compression is a common solution, however, we must be careful when carrying out compression operations, because excessive compression may lead to a decrease in the quality of the document and even trigger the risk of file corruption, therefore, when choosing a compression tool and carrying out compression operations, we must be moderate and be wary of the possibility of file corruption, among the many compression software, there is a highly regarded tool called"Yousu File Compressor", this software is famous for its simple and easy-to-use operation interface and efficient compression algorithm, providing users with safe and reliable compression services, users only need to simply import the files that need to be compressed, and select the appropriate compression parameters, the software can quickly complete the compression process, ensure the integrity of the document data, avoid the risk of file damage, is really very easy to use, I hope everyone can try it. That's the end of today's "How to compress word files?", and I feel everyone's reading and support!