The reason why the informatization construction of school archive management work is so important is not only because the archive informatization has the characteristics of small space occupation and large amount of stored information, but also because the archive informatization can realize the remote service and resource sharing of archive management, and maximize the timeliness of archival information utilization. Specifically, using school file management software can help schools do a good job in file management from three dimensions.
1. School file management software: integrate management knowledge resources
The school's knowledge resources cover a very wide range, including teaching plans, teaching plans, teaching and scientific research activities records, teaching summaries, practical teaching programs, etc., as well as management materials such as ideological and political work, spiritual civilization construction, student status management, financial revenue and expenditure, and also includes school building maintenance, campus construction and other infrastructure materials. The overall management of various materials is the primary function to be realized by the school file management software.
Huibotong School Archives Management Software realizes the digital entry and storage of school lesson plans/courseware, electronic books, academic research, party group activities, school archives and other materials. The data format supports DWG, doc, xls, ppt, wps, gif, tif, tx, hetm, cgm, epub, pcl, ps, xps, etc., which fully meets the requirements of school knowledge storage and effectively solves the problem of scattered knowledge resources and centralized management.
2. School file management software: flexible classification of file compliance
There are so many school archives, it is not easy to do a good job of classification management, and it requires very fine and rigorous division. Between the use of file management software, file management personnel through manual collection, integration of the way of file management, the workload is very large, and the efficiency is also very low.
After realizing the digital entry of school archives, Huibotong archive management software provides reference data classification templates for schools in accordance with relevant laws and regulations and more than 30 years of practical experience in the field of archives management. All data classification, are in line with the requirements of standardized acceptance, under the premise of ensuring legal compliance, Huibotong combined with the actual situation of the distribution of school departments, but also provide personalized classification mode, easy to query.
3. School file management software: intelligent file management
In the traditional file lending mode, if we want to access a document, we need to pass layers of approval and stamping, the process is long, the time is slow, and the workload is large, which is not conducive to the efficient development of teaching work.
The application of Huibotong file management software adopts a service-oriented architecture to effectively control the artificial dependence of interacting with software agents in the control system, so that the file management can be automated, real-time and networked. Keyword query, combination query, classification query, batch processing and other rich functional applications, matching the use mode of online, offline, online + offline, to achieve internal sharing of archives, file invocation is more flexible, greatly reducing the burden of file management personnel.
School archives work is one of the important basic work for the development of education, an important part of school management, and an important symbol of measuring the quality of teaching and management level. Huibotong school file management software will continue to empower the school's scientific, standardized and fine management files, so that school archives can effectively serve the school's education and teaching.