The same is 24 hours a day, some people use efficiently, work and life are not wrong; but they are too busy to eat and are anxious. What's the problem?
Today to share with you a list of time management necessary for ordinary professionals, after reading it, you must take action to have the opportunity to become a truly efficient professional.
First, do it immediately
1.2 minute principle
Anything that can be done in 2 minutes, do it immediately and don't hesitate. The human brain is good at analytical processing, not good at memory.
So how do I use this principle? To name a few practical experiences.
An email came in and I found the need to forward it to the boss for approval. Can you do it in two minutes? Ok, the email is written, and this to-do becomes managerial.
On WeChat, friend a asked me if I could introduce my acquaintance b, I said yes, let me ask b first. Is it enough to send a weChat message within two minutes?
Every morning, in the face of a day's to-do list, first pick out the simplest ones of less than two minutes.
Get. Call a customer to confirm the meeting time? Get. Send a group event email? Get. Fill out a feedback form? Get.
So ten minutes later, my list was half gone. It's so cool! While this is an illusion in a sense (after all, the remaining half will take far more than ten minutes), it does give me a shot of chicken blood and give me a better chance of the challenges below.
Finally, I would like to remind everyone that there must be a strategy for using this method, otherwise there will be side effects.
If you check your emails anytime and anywhere, and take two minutes to reply to one, your normal work rhythm will always be interrupted. Then using this two-minute dafa will not be worth the loss.
It is better to check your mailbox/WeChat every once in a while, and then use the two-minute method to deal with a bunch of small tasks at once, which will not interrupt your normal thinking and improve efficiency.
2.5 minutes principle
Before you start, give yourself a 5-minute moment of high concentration, go all out, and quickly get into the working state. Since the limit is 5 minutes, psychological anxiety is not serious, and the work status will be mobilized quickly.
Most of the reasons for procrastination are caused by psychological anxiety, and the limited working time of five minutes, no anxiety from the beginning, can help you get into the state quickly.
a. Writing, starting with writing a title.
b. Organize the bookcase, starting with the book in front of you.
Wait, stretch it yourself.
3. Record at any time
Any time you feel inspired, thoughts, ideas, and everything else, if you find it useful, you must record it.
Because you will forget in minutes, it is only possible to record it.
a. Ideas about work
b. About gifts to loved ones
c. Creation
4. Get up immediately
Get up immediately when you hear the alarm, don't set a buffer time for yourself, and feel that it is not beneficial to the body.
Second, there are at least two golden periods of focused work every day
What is the golden focus period, let's first define:
At least 30 minutes or more
The work done is as important as possible rather than urgent
How do you have golden focus time?
First, record your working hours status, which normally digs out a 30-minute time from morning to afternoon.
Second, exercise your concentration. So, how do you improve your concentration?
Here are three ways to do this:
1. Completely undisturbed situation – the Pomodoro Work Method
The Pomodoro Method is a simple and easy time management method, a more microscopic method of time management relative to gtd, founded by Francisco Cyrillo in 1992.
Using the Pomodoro method, select a work task to be completed, set the Pomodoro time to 25 minutes, focus on the work, and do not allow anything unrelated to the task in the middle.
Until the pomodoro clock rings, take a short break (5 minutes on the line) and take another break every 4 pomodoro sessions.
The pomodoro work method can greatly improve the efficiency of the work, and there will be an unexpected sense of accomplishment.
In general, your work task can be completed in up to 4 Pomodoros.
If the 4 Pomodoros cannot be completed, it means that the task difficulty coefficient is too large, and it needs to be split into feasible small goals to ensure that the task can be completed efficiently.
It is worth noting that in this situation of not being disturbed by others at all, we may also be disturbed by ourselves.
Let's make up a scene like this: you are reading, and suddenly remember that the utility bill forgot to pay, so you open Alipay and pay the utility bill.
The advice here is to prepare paper and notebook, write down all the ideas in your mind on paper with concentration, and continue to focus on what you are doing.
2. Frequent interruptions - one-breath work method
In the course of work, there are many cases of being disturbed by phone calls, customers, emails, and colleagues, and it is quite difficult to work in one breath.
Using the recording method, you can quickly return to work after being disturbed.
After trying this method many times, I have developed the ability to quickly switch roles back to the current working state, which I share with you here:
Euphemistically say no: tell the other party that their current task is important and urgent, and will go to find them when they are finished.
Short-term interruption: Immediately record the work tasks disturbed by the other party in the notebook on the hand, continue to return to the current task, complete to a certain stage, take out the book to complete the work tasks assigned by colleagues, and take the initiative to update the status to the other party.
Need to get out of position: If the other person's work is really urgent and can't be rejected, I will ask the other party to give himself a few minutes to make a brief record of the work and ideas at hand, and then immediately cooperate with the colleague to complete his work.
Back to Position: Once you're back in position, prioritize a brief overview of the tasks in the One-Shot Task Table (where you can create a specialized table for important tasks) and continue on.
After adopting the one-breath work method, no matter how busy I am on the day and how many people disturb the work, I can always complete the important tasks of the day very well.
3. Open up your space for solitude
The office is like a big family, it is difficult to have a separate space that really belongs to you, if you have a separate office, you can choose a time of day to close the office door and focus on work.
If you don't have a separate office, the best thing to do is to find a relatively small conference room and close the door to focus on your work.
In addition to being able to create enclosed spaces for yourself 3-5 times a week, in addition to being able to complete work tasks very efficiently, there is also a very good experience: by looking for enclosed spaces, almost every corner of the entire company has been studied, fresh and interesting.
Third, enjoy doing
1. Commonly used things should be comfortable
Commonly used mice, keyboards, mobile phones, bags, etc., do not be stingy in this regard, and even learn to be appropriately luxurious, choose the most comfortable, work to do good, must first take advantage of it.
2. Learn to relax
Will be entertaining and relaxed, in order to live happier, so learn to take the initiative to relax, put into relaxation.
3. Meditation
Meditation is a very worthwhile technique to learn, you can observe yourself carefully in meditation, experience yourself, completely relax yourself, and understand yourself.
4. Combine exercise and interest
For example, running is a very painful thing, I listened to the book when I was running, and I felt that the pain of running seemed to disappear, and the fun of listening to books made me slowly persevere.